Policies, Practices, and Procedures: A Handbook for Research Associateship Awardees

Introduction

1. Definitions

1.1 Research Associate

1.2 Postdoctoral Research Associate

1.3 Senior Research Associate

1.4 Laboratory and Center

1.5 Laboratory Program Representative

1.6 Research Adviser

1.7 Program Administrator

1.8 Program Coordinator

1.9 Approval

1.10 Nationality

1.11 Change of Address

2. Accepting an Award and Beginning Tenure

2.1 Notification of an Award

2.2 Response Form

2.3 Prestart Package

2.4 Beginning Tenure and/or Changing Your Starting Date

2.5 Conditions for Beginning Tenure

2.6 Arriving at the Laboratory

2.7 Contacting the Laboratory Representative

2.8 Working with Your Research Adviser

2.9 Change of Research Adviser or Research Program

2.10 Full-Time Requirement

2.11 Absence from the Research Project

2.12 Conforming to Laboratory Policies

3. Stipend

3.1 Stipend Amount

3.2 Starting Date Form

3.3 Social Security Number (SSN) or Tax Identification Number (TIN)

3.4 Stipend Advance

3.5 Repaying an Advance

3.6 Receiving Stipend Payments

4. Visas

4.1 General Information

4.2 Exchange Visitor Visas

4.3 Immigrant Visas

4.4 Other Visas

5. Insurance

5.1 Health and Medical Insurance

5.2 Extending Health-Insurance Coverage

5.3 Worker's-Compensation-Type Insurance

5.4 Automobile Insurance and Driver's License

6. Taxes

6.1 Federal Tax Liability of United States Citizens and Permanent Residents

6.2 Tax Revision Act of 1986

6.3 Federal Tax Liability of Nonresident Aliens (Exchange Visitors)

6.4 Tax Reporting Form

6.5 Social Security

6.6 State Tax Liability

7. Per Diem Rates for All Travel

8. Relocating from Within the Contiguous United States

8.1 Relocating to the Vicinity of the Laboratory

8.2 Change of Address for Relocation to the Laboratory

8.3 Associates Who Reside Within Commuting Distance of the Laboratory

8.4 Senior Associates on Short-Term Tenure

8.5 Travel for Dependents

8.6 Travel-Money Advance

8.7 Transportation

8.8 Use of a Rental Car

8.9 Subsistence: Meals, Lodging, and Incidental Expenses

8.10 Claiming Reimbursement

8.11 Receipts

8.12 Return Relocation

8.13 Change of Address for Return Relocation

8.14 Senior Associates on Short-Term Tenure

9. Relocating from Outside the Contiguous United States

9.1 Relocating to the Vicinity of the Laboratory

9.2 Change of Address for Relocating to the Laboratory

9.3 Senior Associates on Short-Term Tenure

9.4 Travel for Dependents

9.5 Transportation

9.6 Use of a Rental Car

9.7 Accompanying Airline Baggage

9.8 Excess Airline Baggage

9.9 Unaccompanied Baggage

9.10 Subsistence: Meals, Lodging, and Incidental Expenses

9.11 Claiming Reimbursement

9.12 Receipts

9.13 Return Relocation

9.14 Change of Address for Return Relocation

9.15 Senior Associates on Short-Term Tenure

10. National Academies Travel

10.1 General Information

10.2 Relocation Travel

10.3 Professional or Programmatic Travel During Tenure

10.4 Travel Authorization

10.5 Procedure at the Associateship Programs Office and National Academies Travel

10.6 Travel Documentation

10.7 Procedure While on Travel

10.8 Claiming Reimbursement

11. Travel During Tenure

11.1 Purpose

11.2 Professional Scientific Activities

11.3 Programmatic Travel

11.4 Travel Authorization

11.5 Duplicate Form IAP-66 for Exchange Visitors

11.6 Claiming Reimbursement

11.7 Receipts

11.8 Disallowed Items

12. Six-Month Progress Report and Final Report

12.1 Six-Month Progress Report

12.2 Final Report

13. Patents and Publications

13.1 Patents of Non-NASA Associates

13.2 Publications of Non-NASA Associates

13.3 Patent and Copyright of NASA Associates

13.4 Patents of NASA Associates

13.5 Copyright of NASA Associate

14. Renewing or Extending an Associateship Award

15. Resignation and Early Departure

15.1 Procedure

15.2 Restrictions

NAS Home Page | NAP Home Page | Reading Room | Report Home Page