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APPEND TX C
Committee Fact Finding and Briefing
Activities and Documents Reviewed
October 2001 Through October 2002
FACT FINDING AND BRIEFINGS
2001
October 22 Informal meeting with Bruce Carnes, director, Office of Man-
agement and Budget Evaluation (OMBE)
November 6 Informal meeting with Robert Card, under secretary, DOE
November 13 Government/industry forum on the owner's role in project man-
agement and preproject planning, Washington, D.C.
Robert Card, under secretary, DOE
Bruce Carnes, director, OMBE
Edward Merrow, president, IPA, Inc.
James Porter, vice president, E.I. du Font de Nemours and
Company
Steven Harker, project benchmarker, Weyerhaeuser Corp.
Joe Gregory, projects coordinator, ChevronTexaco
November 13-15 Committee meeting 6, Washington, D.C., Review of project
management and contracting reforms and improvements in
project planning and project manager knowledge, skills, and
abilities (KSAs)
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APPENDIX C
83
Office of Management and Budget Evaluation
Jim Rispoli, director OECM
Office of Science
Patricia Dehmer, associate director, Office of Basic Energy
Science
Iran Thomas, deputy associate director, Office of Basic
Energy Science
Jim Carney, engineer, Construction Management Support
National Nuclear Security Agency
Lowell Ely, engineer, Office of International Cooperation
Edwin Wilmot, engineer, Defense Programs
Joel Leeman, engineer, Defense Programs
Dennis Miotla, director, Office of Facilities Management
Shaa Jaghoory, engineer, Office of Facilities Management
Roland Frenck, engineer, Project Management and Engi-
neering Support
Environmental Management
James Owendoff, director, Office of the Assistant Secretary
Scott Van Camp, hydrologist, Project Completion
Steve Meador, engineer, Office of Site Closure
Marvin Garcia, engineer, Office of Project Management
Mike Goddu, GHJ Consulting, Management culture at DOE
2002
February 5-7 Committee meeting 7, Oakland, California, Project manage-
ment policies and procedures and process improvement
Oakland Operations Office (OAK)
Camille Yuan-Soo Hoo, manager, OAK
Barry Savnik, lead engineer, Engineering & Facilities Man-
agement
John Gonzales, director, Engineering & Facilities Manage-
ment
university of California (UC) Lab Administrator's Office
Buck Koonce, director, UC
DOE, Stanford Site Office (SSO)
Hanley Lee, engineer, SSO
Ev Valle, engineer, SSO
Stanford Linear Accelerator Center (SLAC)
John Muhlestein, director, SLAC
Jonathan Dorfan, director, Linac Coherent Light Source
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APPENDIX C
Lowell Klaisner, engineer, Large Area Space Telescope
William Althouse, engineer
David Burke, SLAC, Next Linear Collider
NNSA, Livermore Site Office (LSO)
Mike Hooper, assistant manager for national security
Sam Brinker, engineer, NNSA, Terascale Simulation Facility
(TSF)
Barry Williams, engineer, NNSA, Energetic Material Pro-
cessing Center (EMPC)
Sam Brinker, engineer, NNSA, Tritium Facility Modifica-
tion (TFM) (originally called the Hydrogen Isotope
Research Capability (HIRC))
Anita Martin, engineer, NNSA, Sensitive Compartmented
Information Facility (SCIF)
Barry Williams, engineer, NNSA, Engineering Technology
Complex Upgrade (ETCU)
Scott Samuelson, NIF federal project manager, National
Ignition Facility (NIF)
Lawrence Livermore National Laboratory (LLNL)
Bernie Mattimore, deputy assistant director for laboratory
services, Jim Brady, director, Projects Division
Bob Logan, program manager, Parson's Infrastructure &
Technology Group Incorporated
Roy Neyer, engineer, TSF
Mark Sueksdorf, engineer, EMPC
Rick Visoria, engineer, TFM
Roger White, engineer, SCIF
Mark Sueksdorf, engineer, ETCU
Ed Moses, project manager, NIF
DOE, Berkeley Site Office (BSO)
Dick Nolan, director, BSO
Joe Krupa, institutional manager, BSO
Barry Savnik, engineer, BSO, Molecular Foundry
Kathy Johnescu, engineer, BSO, Building 77 Rehabilitation
Phase 2, Research Support Building and Building 62
Rehabilitation
Lawrence Berkeley National Laboratory (LB NL)
Charles Shank, director, LBNL
Sally Benson, deputy director, LBNL
Kem Robinson, project integration and management officer,
Super Nova Acceleration Probe (SNAP)
James Krupnick, engineer, Molecular Foundry
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APPENDIX C
85
Bob Camper, head, LBNL Facilities Department, Building
77 Rehabilitation Phase 2, Research Support Building
and Building 62 Rehabilitation
March 19-21 Presentation and participation in DOE/OECM annual project
management workshop, Arlington, Virginia
April 2 Informal meetings with John Gordon, under secretary, NNSA;
Jessie Roberson, assistant secretary, EM; Robert Card, under
secretary, DOE
April 3-5 Committee meeting 8, Washington, D.C., Roundtable discus-
sions with EM, SC, NNSA, and OECM
Session 1 Current status of strategic and front-end planning
and process improvement initiatives
Session 2 Current practices in risk assessment and risk man-
agement, and lessons learned from ARM pilot projects
Session 3 Revisions to O 413.3 and field response to policy
directives
Session 4 Implementation of PARS and its application for
project management and oversight
Bruce Carnes, CFO, director, OMBE, DOE policy and man-
agement initiatives
Jay Rhoderick, EM Project Management Support Office, Envi
ronmental Management update (top-to-bottom review,
new administration, project management process improve-
ment, project data CD-0 through CD-2)
Dan Lehman, director, SC Construction Management Support,
Office of Science update (process improvement initia-
tives, project data CD-0 through CD-2 recent project
reviews and ESAAB approvals, lessons learned from
NuMI and SNS)
Willie Clark, director, NNSA Project Management Support
Office, Defense Programs update (Stanford survey, pro-
cess improvement, recent project reviews and ESAAB
approvals, project data CD-0 through CD-2)
James Rispoli, director, Office of Engineering and Construc-
tion Management, OECM update (administration and
staffing, 2002 workshop and awards, professional devel-
opment and training, project oversight initiatives)
Dave Treacy, engineer, OECM, Revised Program and Project
Management Manual
.
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86
June 4-6
July 16
July 22
APPENDIX C
Committee meeting 9, Oak Ridge, Tennessee, Briefings and
. · .
alscusslons
Oak Ridge Operations Office (ORO)
Gerald Boyd, ORO assistant manager, Environmental Man-
agement
Judith Penry, CFO, Office of Assistant Manager, personnel
and personnel training resources
Robert Brown, assistant manager, Assets Utilization,
acquisition strategies for restoration projects
Jack Howard, engineer, Office of Assistant Manager, acqui-
sition strategies for restoration projects
Les Price, SNS federal project manager, role of the federal
project manager
Spallation Neutron Source Project Office (SNS)
Thom Mason, SNS project director, Spallation Neutron
Source (SNS)
Barry Miller, director of procurement, SNS, innovative pro-
curement
George Malosh, assistant manager for laboratories, ORNL/
SC issues
Jeff Smith, deputy director for operations, ORNL, ORNL/
SC issues: SNS management team, lessons learned (front-
end planning, project control systems, scope to cost, con-
tractor resources, training)
Asa Kelley, BWX Technologies, Y-12, Improving Project
Management Capabilities,
Bill Brumley, manager, Y-12 site office, tours of B NFL project
to dismantle, remove, and decontaminate the process
equipment and support systems materials within K-33
and related gaseous diffusion plant buildings and the SNS
construction site
Informal meetings NA-54, SC-80, and EM-6 project manage-
ment support personnel
Informal meetings for progress updates with James Rispoli and
OECM staff; James Decker and Daniel Lehman, SC; Everitt
Beckner, Dave Beck, Dave Crandall, Greg Rudy, Willie Clark,
and Roland Frenck, NNSA; Bruce Carnes, OMBE; and Paul
Golan, EM
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APPENDIX C 87
October 15-17 Committee meeting 1 1, Richland, Washington, Briefings to the
committee and roundtable discussion of current project man-
agement issues (implementation of O 413.3, project definition
for EM activities, professional development and core compe-
tencies, front-end project planning, risk analysis and manage-
ment, EVMS and tracking project data, performance based
contracting, etc.)
Richland Operations Office (RL)
Wade Ballard, assistant manager for planning and integra-
tion, RL, overview of RL management culture and project
management policies and procedures
Gene Higgins, director of special initiatives, RL, RL
performance-based management
Beth Bilson, assistant manager, overview of River Corridor
Project
Jim Goodenough, lead engineer, project integration team
and team training
Mike Schlender, deputy manager, RL, closeout discussion
Office of River Protection (ORP)
Leif Erickson, deputy manager, ORP, overview of ORP
management culture and project management policies
and procedures
Matt McCormick, supervisory engineer, the River Corridor
contract and contract transition, waste treatment plant
project management
Bill Taylor, assistant manager for project delivery, ORP
integrated project management
John Swailes, assistant manager, systems requirements, Tank
Farm contract, performance-based project management
DOCUMENTS REVIEWED
Memoranda
August 18, 2001, memorandum from Deputy Secretary Blake regarding SES
performance management
Sentember 19, 2001, memorandum from Deputy Secretary Blake regarding
project management
September 26, 2001, memorandum from Bruce Carnes, director OMBE,
regarding acquisition project reporting
November 15, 2001, memorandum from Deputy Secretary Blake regarding
project acquisition plans and critical decisions
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APPENDIX C
February 15, 2002, memorandum from Bruce Carnes, director OMBE,
regarding mission need justification and project acquisition plans
May 23, 2002, memorandum from Raymond Orbach, director SC, regarding
SC direction on project management
DOE Reports
Acquisition Risk Management Pilot of the High-Level Waste Project at the
Idaho Site, November 30, 2001
Charter for EM Energy Systems Acquisition Advisory Board Equivalent, June
2001
A Review of the Environmental Management Program Top-to-Bottom Review
Team
June 1, 2001, GAO report Follow-up Review of the National Ignition Facility
DOE/IO Audit Report Progress of the Spallation Neutron Source Project
NNSA April 2002 Annual Report to Congress on Construction Project
Accomplishments
Update on Implementation of PMCDP
2003 appropriations report regarding NNSA project management
OECM outline for IPT training program
DOE Project Data
Stanford Linear Accelerator Center (SLAC)
Office of High Energy Physics, Office of Science
Gamma-Ray Large Area Space Telescope (GLAST)/Large Area Telescope
(LAT) Instrument
CD-0 Approve Mission Need
Performance Assurance Implementation Plan
Configuration Management Plan
Systems Engineering Management Plan
Project Management Plan
Lawrence Livermore National Laboratory
DOE Oakland Operations Office, NNSA
Engineering Technology Complex Upgrade (ETCU)
Programming and Engineering Design (CD-1) and Construction (CD-3)
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APPENDIX C
Project Execution Plan
Conceptual Design Report Supplement
Safety Question Review
Categorical Exclusion Under National Environmental Policy Act (NEPA)
Regulations
Risk Analysis / Management Plan
Lawrence Berkeley National Laboratory (LBNL)
LBNL Institutional Plan FY 2002-2006
LBNL Research Review
Director's Action Committee Note on Project Management and Integration
Officer (PIMO)
LBNL Strategic Facilities Plan, February 2001
89
Large Hadron Collider (LHC), The neutral beam absorbers (TAN) Design/
Manufacturing Review
LHC Monthly Report, December 2001
Solenoid Tracker at Relativistic Heavy Ion Collider (RHIC) (STAR)
experiment
Risk Assessment Contingency Model
Supernova/Acceleration Probe (SNAP)
Mission Definition and Requirements
SNAP Research and Development Plan
SNAP Top-Level Science and Systems Requirements
SNAP Optical Telescope Assembly Definition and Requirements
SNAP Spacecraft Bus Evaluation Form
SNAP Management Plan
Molecular Foundry
Proposal for Preconceptual Design*
Proposal for Conceptual Design Funds*
Approve Mission Need (CD-0~*
Filed Budget and Schedule*
*Updated CD-O and project planning information provided in July.
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9o
Infrastructure Projects
Sitewide Water Distribution Phase 1
Baseline Change Proposal
Building 77 Rehab, Quarterly Report
LBNL infrastructure projects, PARS List
DOE 4320.2A Capital Asset Management Process Prioritization
DOE Risk-Based Priority Model
Building 62 Upgrade, Mission Need Justification
Administrative Service Building, Approve Mission Need (CD-0)
Building 77 Rehab, Approve Mission Need (CD-0)
Sitewide Water Distribution Upgrade, Phase 1, Project Execution Plan
Advanced Light Source (ALS)
Project Management Manual
NNSA
Modern PIT Facility
APPENDIX C
Volume 1 Request for Approval of Mission Need CD-0, Draft February 2002
OECM Acquisition Execution Plan Reviews
AEP Exterior Communications Infrastructure Modernization (ECIM), at SNL
AEP Engineering Technology Center Upgrade (ETCU), at LLNL
AEP Highly Enriched Uranium Materials Facility (HEUMF), at OR Y-12
PPT 2002 award presentation Chemistry and Metallurgy Research (CMR)
Facility Upgrades at LLNL
PPT 2002 award presentation Chiller Retrofit, at SR
PPT 2002 award presentations Strategic Computing Complex, LANL
Miscellaneous Briefing Documents
Office of Environmental Management
May 22, 2002, Jessie Roberson memorandum; implementing change within EM
Internal request for proposals for managers to lead response to EM Top-to-
Bottom Review
March 11, 2002, Proposed Oak Ridge Comprehensive Closure Plan
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APPENDIX C
National Nuclear Security Agency
April 19, 2002, Beckner/Erickson memorandum; Integrated construction
program plan (ICPP)
July 22, 2002, Power Point slides "Improving Planning, Prioritization, and
Execution within the NNSA Capital Construction Program"
Defense Program Integrated Construction Program Team Charter
July 16, 2000, NA-54 notes on Progress Towards NRC's 2002 risk
management recommendations
Office of Science
91
SC organization chart
SNS Technical Cost, Schedule, and Management Review, November 2001
Center for Nanophase Materials Science (CNMS) CD-0 approval of mission
need, ESAAB report June 2001
CNMS CD-1 Approval of Preliminary Baseline Range, ESAAB report, January
2002
CNMS Preliminary Project Execution Plan, February 2002
CNMS Monthly Progress Report, June 2002
CNMS PARS Report, July 2002
CNMS Quarterly Report, May 2002
Molecular Foundry Nanoscale Research Center (NSRC) CD-0 Approve
Mission Need, ESAAB Report, June 2001
NSRC CD-1 Approval of Preliminary Baseline Range, ESAAB Report, May
2002
NSRC Preliminary Project Execution Plan, May 2002
NSRC Conceptual Design Review Report, May 2002
NSRC PARS report, July 2000
ORNL HVAC upgrade, CD-0 through CD-3
Other Reports
University of Texas student Project Definition Rating Index (PDRI) evaluations
of planning documents provided to the committee by LLNL and LBNL
Representative terms from entire chapter:
assistant manager
