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H
Air Combat Command
Scope of Work for Customer Concept Document
I. Scone of Work
A. General. This Scope of Work supplements Section C of the Basic Contract and sets forth the specific
requirements for the performance of the Architect-Engineer (A-E) services required under this Delivery
Order. The Architect-Engineer, as an independent contractor and not as an agent of the Government, shall, in
accordance with the terms and conditions more particularly set forth below, furnish all labor, management,
facilities, supplies, equipment and material (other than those to be furnished by the Government as herein-
after specified), and do all things necessary for the performance of the work as set forth below. The Architect-
Engineer shall accomplish the required services and furnish to the Government, reports and other data
together with supporting material developed during the period of service. During the prosecution of the work,
the Architect-Engineer shall provide adequate professional supervision and quality control to assure the
accuracy, quality, completeness, and progress of the work. The A-E shall submit, to the Contracting Officer,
the qualifications of any key personnel that differ from those submitted on the SF 255 used for selection of the
Basic contract.
B. Work To Be Performed. The work includes the accomplishment of a program verification/user
survey, site survey, AT/FP meeting, and charrette (concurrently over a period of 3-5 days), at Cannon AFB
NM. The A-E shall subsequently prepare a Charrette Report/Customer Concept Document (CR/CCD) based
on the information gathered and developed during the surveys and the Charrette. The project Scope, Pro-
grammed Amount (PA), and Description of Proposed Construction are defined in the attached DD Form 1391.
The estimated construction cost limitation is $3.1 million dollars. The sequence of work is as follows:
1. Program Verification/User Survey. The A-E shall conduct program verification/user survey inter-
views with representatives of the Using Agency, Base Civil Engineers, and HQ ACC. The intent of the survey
is to verify all programming and user requirements. The user survey shall include gathering information
concerning: user activities, number of personnel, equipment, utility requirements and site requirements.
2. Site Survey. The A-E shall visit the proposed site to verify and document visible site utilities
and existing conditions that may affect the construction of the project. Site surveys shall include gather-
71
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72
APPENDIX H
ing existing information concerning: the site topography, utilities, soil data, environmental data, and
infrastructure. The A-E is to obtain site and utility drawings at the Program Verification/User Survey.
The A-E shall review the existing documents pertaining to the site and evaluate existing conditions in the
immediate proximity of the project to determine if such conditions may affect any proposed construction.
The A-E shall photograph the site, using color digital photography, to show the initial conditions affect-
ing the design. Color digital photographs of the site shall be included in the CR/CCD. The A-E must
comply with regulations governing the use of photographic equipment on the site visited. Digital
photographs shall be provided to the Government in jpeg file format with a minimum resolution of
640x480 pixels.
3. Charrette. The A-E shall conduct a charrette with representatives of the Using Agency, Base
Civil Engineers, and HQ ACC. The intent of the charrette is to plan the building and site by defining: user
functional relationships between activities, square meter requirements for each activity, floor plan lay-
outs, exterior elevations, and construction cost estimates.
a. The A-E shall provide all necessary equipment to provide drawings and costs of the site
layout, floor plans, and exterior elevations developed during the charrette.
b. The A-E shall present the selected site and building concept drawings and a programmatic
cost estimate on the last day of the charrette.
4. Charrette Documents. The A-E shall prepare the charrette meeting notes and submit them along
with the documents developed at the charrette including the block floor diagram, elevations, site plan and
a one page programmatic cost estimate in an 8~/~" x 11" format, for the selected plan.
5. CR/CCD. The A-E shall prepare a CR/CCD report, in bullet format, describing all proceedings
of the charrette including the program verification/user survey minutes, validated project description,
special design considerations, site photographs, site opportunities and constraints, General Plan informa-
tion, facility organization diagram, programmatic cost estimate, and open action items. The "Charrette
Notes & Minutes" for the AGE Complex at Cannon AFB is provided as an example for the CR/CCD
document. The CR/CCD report shall include sections for each of the areas described in paragraph h
below and shall be presented in an 8.5"xl 1" brochure type format. Drawings larger than 8.5"xl 1" may be
submitted in half-size scaled 1 l"x17" foldout sheets. Any drawings developed on CADD and inserted
into the report shall be produced using DWG format AutoCAD 2000.
a. Project Description. Provide a short narrative project description that includes consider-
ations for: civil design, fire protection, electrical systems, communications systems, and force pro-
tection features.
b. User Requirements. The user requirements shall include each activity, the main function of
the activity, the number of people involved in the activity, the equipment involved in the activity,
space requirements, storage requirements, communications requirements, security requirements, and
any unusual civil, structural, mechanical, electrical or other special requirements.
c. Project Site. The A-E shall describe the project site, where it is located and any special
considerations required for the treatment of the site. The A-E shall provide information showing the
project's relationship to the overall General Plan and Base circulation. The A-E shall show the
relationship of the project site to clear zones, noise contours, and explosive Q/D arcs. The plan shall
include site issues such as: parking, vehicular circulation, pedestrian circulation, delivery and refuse
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APPENDIX H
73
circulation, site orientation and landscaping. The A-E shall provide generalized calculations on
parking requirements.
d. Environmental concerns. The A-E shall address potential environmental concerns affecting
the site and/or the facility. These shall include: noise or noise abatement, clear zone waivers,
explosive Q/D waivers, endangered species, hazardous waste, flood plains, wetlands, operating
permits, and construction permits. The A-E shall identify all operating and construction permits
required which may include: air quality, hazardous waste, solid waste, drinking water, and storm
water permits. The A-E shall identify any other environmental actions required.
e. DD Form 1391 Validation. The A-E shall validate the DD Form 1391, including force
protection assessment criteria, as part of the CR/CCD submittal.
f. Cost Estimate. The A-E shall develop a programmatic cost estimate including the major line
items for the building and supporting features.
g. Antiterrorism/Force Protection (AT/FP) Analysis. The A-E shall gather together, in a
separate meeting from the charrette, the Facility User, the base Security Forces AT/FP Officer, the
BCE planner, and the local AFOSI for a review of the AT/FP requirements in accordance with
DoD Interim AntiterrorismlForce Protection Construction Standards (available at http://
wwwmil.acc. af.mil/ce/cep/cepc). The analysis shall utilize the AT/FP DoD Interim Construction
Standards to:
(1) Identify the facility design threat and level of severity of the threat (expressed in Table
AP3.T1 of the DoD Interim AT/FP Construction Standards.
(2) Identify the Level of Protection that the project will provide to counteract the threat
from Table AP3.T2.
(3) Identify the type of Facility from Table AP4.T2.
(4) If the threat is considered only minimum (50# TNT, Placed), indicate the appropriate
part of the Programmed Amount (PA) dictated by the DoD Interim AT/FP Construction Stan-
dards in paragraph C1.3 which will be used to provide all the minimum standards contained in
Appendix 2 to the project.
(5) If the threat is more than the minimum (50# TNT Placed), identify the appropriate part
of the Programmed Amount (PA) to mitigate the threat and provide the level of protection
selected for the specific type facility from Tables AP4.T5 through AP4.T22. This amount of
money will be identified in the CR/CCD to alert the designer of the project that AFM 32-1071,
Volumes II and III must be utilized to determine specific design measures, beyond the minimum
standards in Annendix 2 to the DoD Interim AT/FP Construction Standards to mitigate the
- -or -
increased threat.
h. Additional Guidelines. Adequate information shall be provided to ensure that the follow-on
designer has enough information to proceed with technical design. The CR/CCD shall include
sections that will address each of the following areas:
(1) Summary/Project Description/Goals
(2) Site/Infrastructure Issues in bullet format:
Location and Orientation
Force Protection Standards
Environmental
Communications & TBMS
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74
APPENDIX H
(3)
scheme.
(4) DD Form 1391
(5) One Page Programmatic Cost Estimate
(6) Meeting Minutes and Annotated Review Comments
(7) Appendices: (site photos, space adjacency matrix, etc.)
Fire Protection
Electrical
Drawings (from charrette report): site plan, floor plan, and elevations of the selected
C. Technical Criteria and Standards.
The work shall be performed in accordance with the Basic
Contract, Section C, this Scope of Work and all furnished design instructions. The project design shall
incorporate the following technical considerations:
Design Instruction No. 1
DD Form 1391 dated xxxx, with supporting data.
Design Data as indicated in Exhibit 1.
D. Submittal Schedule and Requirements. The design and other related data and/or services required in
accordance with the "Basic Delivery Order" shall be accomplished within the limitation of cost and project
scope indicated above. No work shall be accomplished beyond this original contract scope of work unless
specifically directed by the Contracting Officer. The initial schedule for delivery of data to the Contracting
Officer is in calendar days after date of receipt of Notice to Proceed by the A-E. Other submittal requirements
are in calendar days from written approval of prior submittal, award of option, or as otherwise noted. All
narratives shall be accomplished utilizing Microsoft Word processing software. Delivery of completed work
shall be accomplished such that the materials will be protected from handling damage. Each package shall
contain a transmittal letter or shipping form, in duplicate, listing the materials being transmitted, being
properly numbered, dated and signed. Shipping Labels shall be marked as follows:
U.S. Army Engineer District Albuquerque
Attn: Dan Lenz
4101 Jefferson Plaza, NE
Albuquerque, New Mexico 87109-3435
Contract No. DACAxx-xx-x-xxxx, Delivery Order No. xxx
SUBMITTAL SCHEDULE
Requirement
1. Design Quality Control Plan
2. Charrette Documents
3. Final CR/CCD Report
4. Corrected Final CR/CCD Report
* - Calendar days after Charrette Meeting
** - Calendar days after receipt of review comments.
Delivery
Schedule
4
14*
42**
21**
E. Progress Schedule and Written Reports. (See Section C of the Basic Contract.)
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APPENDIX H
75
F. Information to Be Furnished By the Government:
1. General Data. The Government will furnish the A-E with data and information concerning
functions and principal features of each identified project. Specific data to be furnished by the Govern-
ment are set forth in the attached Exhibit I. All such data or correspondence that are marked "For Official
Use Only" shall be protected for use by only those personnel needing the data.
2. Review Comments. Review comments will be provided after each submittal stage. The A-E
shall notify the Government if any comments conflict or are incomplete. The Government is responsible
for resolving all conflicting comments. These comments will be furnished electronically in MS Word
format. All comments will be provided a minimum of 3 days before scheduled review conferences.
G. Architect-Engineer Services.
Design Quality Control (DQC! Plan
a. The A-E DQC Plan shall provide and maintain an effective quality control program that will
assure that all services required by this Delivery Order are performed and provided in a manner that
meets professional architectural and engineering quality standards. The A-E's DQC Plan shall be
prepared in accordance with CESPDR-1110-1-8, "Quality Management Plan," Appendix D, http://
www.spd.usace.army.mil/. As a minimum, all documents shall be technically reviewed by compe-
tent, independent reviewers, as identified in the DQC Plan. Performance of the independent techni-
cal review (ITR), should not be accomplished by the same element that produced the product. In
addition, the DQC Plan shall incorporate the Lessons Learned Databases provided by the Govern-
ment. Errors and deficiencies in the design documents shall be corrected prior to submitting them to
the Government.
b. The A-E shall include in the DQC plan, a time-scaled bar chart or Critical Path Method
(CPM) design schedule showing the sequence of events involved in carrying out the project tasks
within the specific period of service. This should be at a detailed level of scheduling sufficient to
identify all major tasks including those that control the flow of work. The bar chart or schedule shall
include review and correction periods proper to submittal of each item. This should be a forward
planning, as well as a project-monitoring tool. The bar chart or schedule reflects calendar days and
not dates for each activity. When a modification to this Delivery Order occurs, the A-E shall submit
a revised bar chart or schedule reflecting the change within seven calendar days of receipt of the
change. The A-E shall include in the DQC Plan the discipline-specific checklists to be used during
the design and quality control of each submittal. These completed checklists shall be submitted at
each design phase as part of the project documentation. Example checklists can be found in ER
1110-1-12, "Engineering and Design quality Management".
c. The DQC Plan shall be implemented by an assigned person within the A-E's organization
who has the responsibility of being present during the times work is in progress, and shall be
cognizant of and assure that all documents on the project have been coordinated. This individual
shall be a person who has verifiable engineering or architectural design experience and is a registered
professional engineer or architect. The A-E shall notify the District, in writing, of the name of the
individual and the name of an alternate person assigned to the position.
d. The Contracting Officer will notify the A-E, in writing, of the acceptance of the DQC Plan.
After acceptance, any changes proposed by the A-E are subject to the acceptance of the Contracting
Officer or the authorized representative.
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76
APPENDIX H
2. General Design and Study Requirements. The A-E shall furnish design submittals to the ad-
dressees indicated in the attached Distribution Schedule (Exhibit II). Distribution shall be made in
sufficient time to ensure arrival of submittals to each recipient in accordance with the "Submittal Sched-
ule". The content of submittals as well as level of completion required is indicated in HQ ACC Guide-
lines for Development of CCD's. The following information is supplemental thereto:
a. Micro-Computer Automated Cost Estimating System (M-CAGES). A programmatic cost
estimate is required. The Corps of Engineers current Work Breakdown Structure (WBS) M-CAGES
Gold software program, may be used. A PC version of M-CAGES identical to the Composer Plus
program is available from the Albuquerque District Office. The Corps of Engineers will hold a
retainage of $2,000.00 for any copies of the M-CAGES software furnished to the A-E. Pending
satisfactory return of the M-CAGES Gold software, the retainage will be refunded.
b. Designs are required to be submitted in AutoCAD format. All final drawings that are to be
prepared and furnished under the Contract shall be original plotted tracings produced from CADD,
and compatible with AutoCAD Release 14 CAD software of Autodesk Inc. All drawings shall be
prepared to conform with applicable provisions of the SWD Architectural and Engineering Instruc-
tion Manual (AEIM), Chapter VIII, "Drafting Standards," and the Tri-Service CADD/GIS Systems
Technology Center's Architectural, Engineering and Construction (A/E/C) CADD Standards. The
Tri-Service CADD Standards can be obtained on the Internet at (http://tsc.wes.army.mil/html/stan-
dards/aec/default.htmJ. CADD files shall be furnished in addition to reproducible drawings. Upon
completion of the work, data media shall become the property of the Government. The final drawing
size shall be sized to fit into the CR/CCD. (See Exhibit III for file verification and naming.) The A-
E shall maintain one set of archived CAD files.
c. This project shall be designed in "Soft" Metric - SI with IF value shown in parentheses
system of measurement.
d. Review Conferences. Review conferences shall be held at the stages of design and at the
locations listed below.
Design Stage
Design Charrette
Final CR/CCD Report
Location
BCE @ Cannon AFB, NM
BCE @ Cannon AFB, NM
The designer will be required to make presentation of the general design concept and project
features at the beginning of the review conference. Conference members may include representa-
tives from reviewing, using, maintaining and regulatory agencies. The presentation is intended to
provide the conference members with a clear understanding of the facility and how it will function.
An elaborate, technical presentation, which might include engineering data, is not desired.
3. Additional On-Board Review Conferences. At the option of the Contracting Officer, the A-E
and/or appropriate representatives may be required to attend and participate in other conferences (in
addition to those included in the lump sum) to facilitate timely review of work under this Delivery Order.
Labor costs for such visits will be based on the hourly rates listed on the original accepted fee proposal.
Escalation of the hourly labor rates may be necessary depending on the timing of the additional
conferences. Travel costs will be paid in accordance with paragraph I.H.8.c. Any additional confer-
ences must be authorized by modification to this Delivery Order.
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APPENDIX H
77
H. Special Conditions.
Prosecution of the Work. (See Section C of the Basic Contract.)
2. Project Management.
a. (See Section C of the Basic Contract.)
b. The Government's Project Manager for this project is Dan Lenz, Military Programs & SFO
Branch, Albuquerque District, telephone number 505-342-3612, fax number 505-342-3497. The
Project Manager is the Government's representative responsible for the day-to-day management of
the project. Questions regarding the technical issues under this contract should be directed to this
individual. This individual does not have the authority to change the terms or conditions of this
Delivery Order including time and cost. The A-E will be notified, in writing, of any changes in the
Government Project Manager.
3. Verification and Return of Government Furnished Information.
a. Upon initial delivery of the contract and all Government furnished data, the A-E shall
inspect them and inform the Contracting Officer if Exhibit I information is missing, no later than
seven days after receipt (reference paragraph I.C.~.
b. The A-E shall thoroughly review all Government furnished data concerning the project.
Should the A-E find any conflict between the Government supplied data and applicable codes,
Government regulations, minutes and/or communications, or if the cost estimate is determined to be
in error such that it appears that the construction cost will exceed funds available, the A-E shall
inform the Contracting Officer in writing within five days of the discovery.
c. All engineering manuals, guide specifications and other data furnished by the Government
as designated by the Contracting Officer, shall be returned, if specifically requested, within 30
calendar days after the date of acceptance of the work to be accomplished.
4. Verification of Site Conditions.
a. The A-E shall review the existing documents pertaining to the site and buildings, and shall
visit the site and its immediate vicinity to evaluate observable existing conditions. It is the responsi-
bility of the A-E to evaluate existing conditions in the immediate proximity of the project to deter-
mine if such conditions may affect, or be affected by proposed construction. If there are site
conditions that appear to affect the proposed construction the A-E shall inform the Contracting
Officer in writing before proceeding with the project.
b. The A-E shall photograph the site and/or structures in connection with the development of
the CR/CCD Report, as necessary, to portray the initial conditions. The A-E shall use digital
photography and one copy of the digital files shall be furnished the Contracting Officer at the time of
the draft report review of the project. The A-E must comply with regulations governing the use of
photographic equipment on the military installation visited.
c. The A-E shall notify the Contracting Officer of any item encountered/discussed in accor-
dance with the requirement for "Confirmation Notices." Work outside the original scope of work
shall be accomplished only at the direction of the Contracting Officer.
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78
APPENDIX H
5. Rights-of-Entry Fees. (See Section C of the Basic Contract.)
6. Project Criteria.
a. All work shall be in accordance with the project criteria, technical manuals, and other
instructions furnished by the Contracting Officer. If criteria provided appear to be in conflict, the A-
E shall consult the Government for clarification.
b. Standard or previous designs supplied for site-adaptation or modification for this project
must be reviewed and updated to reflect current regulatory requirements, standards and criteria.
7. Architect-Engineer Request for Information (A-E RFI!. (See Section C of the Basic Contract.)
8. Conferences and Meetings.
a. The A-E shall attend and participate in all design meetings and conferences pertinent to the
services under this Delivery Order as directed by the Contracting Officer. Such meetings and
conferences, when not included in the lump sum of this Delivery order, will be considered in
accordance with paragraph I.G.3, "Additional On-Board Review Conferences".
b. Periodic meetings other than those stated in paragraph 8.a. above, may be held whenever
requested by the Contracting Officer, or the A-E, for discussion of questions and problems relating to
the services required under this Delivery Order.
c. If the A-E and/or its representatives are required to travel to locations not specifically
covered in the lump sum-price of this Delivery Order, the Government will compensate the A-E for
transportation, including rental car and commercial aircraft where necessary. Per Diem costs shall
not exceed the then-current daily rates for Government employees, in lieu of all other expenses.
Transportation by private automobile on such required travel shall be likewise reimbursed. All
extraneous travel shall be accomplished by modification to this Delivery Order.
9. Review Comment Annotations and Compliance.
a. The Governments' review will consist of quality assurance (QA) checks. It will focus
primarily on the design's functional aspects with limited technical review. Comments will be
provided in written form. The A-E shall annotate the review comments in the development of data for
the next design level. If any review comment requires clarification and/or amplification to assure
understanding, the A-E shall notify the Contracting Officer in writing.
(1) Written Comments:
(2) MS Word Comments: The A-E shall respond to technical review comments made on
the A-E's submittals. All project design review comments will be transmitted electronically
from the Albuquerque District to a comment file via Email. The A-E shall respond to the
comments and then provide the responses back via an electronic file. The A-E shall provide all
comments with annotations back to the Project Manager by an Email message. Annotations shall
be: A-Concur; D-Do Not Concur; and E-Exception. Comments annotated with D or E shall be
explained to justify noncompliance with the comment. Comments annotated with "A", will
include a brief explanation as to what action was taken.
b. The A-E shall furnish all annotated comments to the Government no later than 7 calendar
days after receipt of all comments associated with the particular submittal.
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APPENDIX H
79
c. After each submittal, the A-E shall incorporate any corrections necessary that may be
required as a result of comments.
d. A compliance check to insure all accepted review comments have been incorporated will be
performed upon delivery of the Corrected Customer Concept Document submittal. Upon acceptance
and approval, the A-E shall deliver the final Customer Concept Document per Exhibit II.
10. Cost and Scope Limitations. (See Section C of the Basic Contract.)
II. GENERAL PROVISIONS.
A. Performance. An evaluation of A-E performance will be prepared at completion of the work and be
kept on file, in the Corps of Engineers Architect-Engineer Contract Administration Support System (ACASS),
for six years. Various COE Districts, in the selection process for future contracts, will utilize it.
B. Project Location Considerations. (See Section C of the Basic Contract.)
C. Work Authorization. (See Section C of the Basic Contract.)
D. Subcontractors. (See Section C of the Basic Contract.)
E. Confidentiality. (See Section C of the Basic Contract.)
F. Inspection and Acceptance.
Inspection During Progress. During the progress of work, all work and all the A-E's or
subcontractor's plant and equipment engaged in the work shall be subject to, and available for, inspection
by the Contracting Officer during normal office hours.
2. Inspection of Delivered Work. As soon as practicable after delivery of work in any installment, the
Contracting Officer will spot check for serious errors or an undue number of minor errors indicating
mistakes, carelessness, or lack of adequate quality control on the part of the A-E. The Contracting Officer
may forego a thorough inspection and return the entire submittal for rechecking and correction by the A-E.
3. Resubmittal. In the event that documents submitted for review are deemed to be deficient or
incomplete for a particular stage of completion, the A-E will be required to correct the deficiencies and
resubmit the documents in the quantities originally required and within a reasonable time as specified by
the Contracting Officer. The cost of accomplishing the resubmittal data shall be borne by the A-E.
4. Acceptance. Tentative acceptance of work delivered in any installment will be the basis for
estimating partial payments for completed work but shall not be construed as final acceptance. Work
tentatively accepted but proven by subsequent inspection to be not acceptable shall be corrected by the A-
E. Final acceptance of the work will not be made until all work under this Delivery Order has been
delivered and found to be acceptable.
G. Certification of Computer Media. (See Section C of the Basic Contract.)
H. Progress Payments. The A-E may invoice monthly based on progress of the project. The invoice
shall give the status of the project expressed on a percentage basis, of the total amount of work completed. All
invoices shall be signed and submitted to the Albuquerque District, Attention: Don Luna, Military Programs
and SFO Branch.
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80
APPENDIX H
EXHIBIT I
GOVERNMENT FURNISHED ITEMS
1. Design Directive No. 1.
2. Southwestern Division Architectural and Engineering Instructions Manual (CESWD-AEIM), dated Septem-
ber 1998.
3. International Building Code, current edition, or latest version of the UBC.
4. HQ USAF Force Protection Guide.
5. Computer Aided Cost Estimating System (M-CAGES) Gold Version v5.3 or M-CAGES for Windows Pro-
gram with template for Albuquerque District and instructions for the Tri-Service Automated Cost Engineering
System, Work Breakdown Structure (WBS).
6. Military Handbook 1008C.
7. NFPA Life Safety Code 101, current edition.
8. Tri-Service CADD/GIS Systems Technology Center's Architectural, Engineering and Construction (A/E/C)
CADD Standards Manual.
9. Engineering Technical Letters:
10. Cannon AFB Architectural Standards/General Plan.
11. "Interim Department of Defense Antiterrorism/Force Protection Construction Standards", Dated December
16, 1999, with Erata Memorandum dated 15 Feb 00. http://wwwmil.acc.af.mil/ce/cep/cepc
12. Albuq. Dist. Structural Standard- ftp://ftp.spa.usace.army.mil/aeim
13. Albuquerque District Mechanical Requirements.
14. USAF Environmentally Responsible Facilities Guide - http://www.ccb.org/pdf/10/12/004/ERFGUIDE.PDF
15. Air Force Manuals
16. CAFB Site Map in MicroStation format.
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APPENDIX H
EXHIBIT II
DISTRIBUTION SCHEDULE
NUMBER OF COPIES PER ADDRESSEE
SUBMITTAL (A) (B) (C) (D)
DQC PLAN 1 0 0 0
Charrette Documents 4 6 10 1
FINAL CR/CCD Report 4 6 10 1
CORRECTED FINAL CR/CCD REPORT 3 4 6 10 1
NOTES FOR SUBMITTALS
81
(3) Includes indicated hard copies and three electronic copies on CD (electronic copies to addresses A, B and C).
ADDRESSEES
(A) Albuquerque District, Corps of Engineers
ATTN: CESPA-PM-M (Dan Lenz)
4101 Jefferson Plaza NE
Albuquerque, NM 87109-3435 (FAX: (505) 342-3497).
(B) HQ ACC/CECW
ATTN: Steve White
129 Andrews Street, Suite 326
Langley AFB, VA 23665-2769
(C) 27 CES/CECNE
ATTN: Pat Burns
111 Engineer's Way
Cannon AFB, NM 88103-5136
(D) Corps of Engineers
ATTN: Max Pastor
201 North Perimeter Rd
Cannon AFB, NM 88103 - 5146
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82
APPENDIX H
EXHIBIT III
VERIFICATION AND NAMING OF CAD FILES
1. Naming of CAD Drawing Files. The Contractor shall name each drawing file using the project code assigned
by the Contracting Officer. File names shall be no longer than eight characters, with a three-character suffix,
shall use no underscores or hyphens, and shall use leading zeros where applicable. The standard drawing file
name shall only use seven characters with the eighth character used in special cases to designate a specific design
phase or to indicate modifications or superseded drawings. The assignment and use of the eighth character shall
be coordinated with the Contracting Officer. The file-naming scheme is as follows:
NNNNDXXZ.SSS
Where:
and,
NNNN = Albuquerque District assigned project code number is CC83.
D = the discipline or drawing category code,
Where:
A = Architectural
B = Interior Design
C
E
= Civil
= Electrical
F = Fire Protection
G = Geotechnical
I = Index Sheets
K = Survey/Topography/Utilities
L = Landscape
M = Mechanical
P = Plumbing
S = Structural
T = Title or Cover Sheets
XX = the drawing sheet,
Z = the eighth naming character
SSS = the file-type suffix, where:
DON = MicroStation PC file
JNL = MicroStation file checker journal file
DWG = AutoCAD drawing file
MSG = AutoCAD file checker message file
DTM = Inroads digital terrain model
TNN = Inroads triagulated topographic network
. RAN = Inroads ASCII random point file
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APPENDIX H
83
. BRK = Inroads ACSII break point file
PLT = Plot file
An example of a MicroStation PC file might be: CC83A09.DGN, where: HM49 is the 4-character project
number assigned by the Contracting Officer; A09 represents architectural sheet A9; and DON is the 3-character
MicroStation PC suffix. Each drawing shall have a separate file name.
2. Verification of CAD Drawing Files. The Contractor shall verify CAD drawing files. Verification shall
consist of the following:
a. Each drawing shall be brought up in CAD format specified by the Contracting Officer (MicroStation,
AutoCAD, etch. Custom or proprietary menus shall be replaced with the default CAD menu. If the drawing
file requires special shapes, fonts, tables, etc. not common to the CAD software, the Contractor shall also
submit a list of levels/layers previously unassigned. These files shall be included in the delivery to the
Government.
b. All drawing files shall be provided with full drawing displayed and all extraneous information
removed outside of the plot boundary. Drawing file size shall be minimized utilizing "COMPRESS"
(MicroStation) or "WBLOCK" (AutoCAD) or other similar command. Drawing entities outside of the sheet
boundary (except for plotting snap points) are not desired on the delivery files, and shall be deleted.
c. The Contractor shall verify the structure of CAD files submitted to the Government. CAD files shall
be examined for errors or corruptions in drawing file structure using software expressly designed for such
purposes. Such software shall be capable of saving a report on the condition of the files examined. Examples
of such utilities producing acceptable results are EDG (for MicroStation) and Audit/Recover (for AutoCAD).
The Contractor shall provide magnetic and hard copies of file checking software message files. CAD files
will be accepted if their respective file checking message files indicate that no errors were found.
d. CAD drawing files shall be accompanied on the same compact disc by their respective report
message files. A message file shall have the same name as the drawing file, except that the suffix shall be
MSG. Special shapes, fonts, tables, etc., files shall be included as necessary to generate the drawing filets).
3. Deliverables.
a. The Contractor shall submit all plates as CAD files (.dgn, .dwg, etc.) on recordable compact disc,
650MB/74 minute, DOS compatible, ISO standard. If there are any questions regarding the format for the
submittal, contact Sherry Thompson of the Albuquerque District, at telephone (505) 342-3310.
The Contractor shall check for surface errors and computer viruses using a competent virus-checking
program shall check b. Deliverable media type and data. The Contractor shall provide certification that this
virus checking has taken place. The name and release date of the virus-checking software shall be furnished
to the Government. Virus-checking software shall be the current version, which has detected the latest known
viruses at the time of delivery of the diskettes. For Contractors using virus-checking programs that attach
validation files to diskettes, such as the VIRUS CAN program from McAfee and Associates, the validation
files on the diskettes shall be sufficient proof of virus checking. If analysis of delivery media by the
Government finds evidence of virus infection, the media will be returned to the Contractor. The Contractor
shall re-submit the media at no cost to the Government.
c. The Contractor shall label each compact disc with standard compact disc labels. Each compact disc
shall be labeled with the following information:
OCR for page 84
84
boxes.
APPENDIX H
The name of the project;
The project location;
The CAD project number (first four characters of the fit
The date of the submittal.
e name); and
d. The Contractor shall furnish CAD shape, font, tables, etc. files necessary for display or editing of
drawing files furnished under this contract.
Compact discs furnished by the Contractor shall be delivered in hinged, rigid plastic compact disc
Representative terms from entire chapter:
delivery order
