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APPENDIX E
Zoo Registrar Job Description
Zoological Registrars Association
(http://www.zra.homestead.com)
Zoo Registrar - Job Description
TITLE: Zoo Registrar
DESCRIPTION
This is a management position. Serves as a member of the Animal Management Team, assists in the
development and implementation of the zoo's Collections Management Policy, and it's resulting Collection
Plans. Monitors all transactions for adherence to those policies. Manages Animal Records and ensures
the maintenance and quality of animal records for use in the management and development of husbandry
and breeding programs, preparation of scientific publications, and provision of data for cooperative
ventures at both the regional and international level. Serves as a liaison and information source to other
departments and organizations. Provides a complete inventory and record of all animal transactions.
Monitors legislation for compliance with wildlife laws. Collaborates with curators and works under the
supervision of the Director.
MAJOR DUTIES AND RESPONSIBILITIES:
Serves as principal advisor to the Director on registration and collections management, adherence to
collections management policy and to senior staff on legal and logistical aspects of collections activities.
Participates with administrative, curatorial and other support staff in implementing and reviewing various
collections management objectives, setting and developing policy and procedures.
Monitors collection activity for compliance with policy and procedure and advises Director of problems
and progress. Prepares reports on collections activity and management to the Director and other
institutional officials as scheduled and on own initiative.
Monitors status of legislation pertaining to wildlife and transport procedures. Procures and maintains
required Federal, State, and Local permits necessary for the maintenance and transport of wildlife in
accordance with regulations. Files annual reports and renews permits as needed.
Sets procedures for domestic and international shipments of live animals, parts and products. Checks
legal regulations and zoo policies for compliance, directs document preparation, logistics planning,
scheduling and quarantine for animal shipments. Establishes and implements documentation standards
for shipment records with advice of legal council and curatorial staff in coordination with national and
international standards and requirements.
Develops and directs the collection and maintenance of an inventory of the zoo's animal collection, and
records of daily transactions including shipments, births, deaths, behavioural, reproductive and medical
notes. Reports these activities to the administrative, curatorial and appropriate staff.
Develops procedures and systems for inventory control of the collection via automated and manual
systems. Reviews record-keeping and transaction procedures, implementing improvements to standards
of records management.
Develops and implements internal and external quality control measures to ensure the quality of
institutional animal records data.
101
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102 ANIMAL CARE AND MANAGEMENT AT THE NATIONAL ZOO: INTERIM REPORT
Serves as liaison to the International Species Information System (ISIS), submits data to this system, and
analyzes and disseminates data received from this system.
Serves as a liaison between the institution and outside organizations/institutions, as well as other
departments within the zoo on matters of animal records and related issues.
Interacts with board members, directors, curators, registrars, keepers, researchers, customs brokers,
lawyers, and government officials.
Works with curators and keepers through education/training programs and regular contact to improve
record systems, and solve problems.
Compiles an animal inventory on an annual basis that includes data regarding activities in the animal
collection.
Composes loan agreements with administrative, curatorial and legal staff, and monitors the status of loan
specimens.
Maintains files of all documents related to animal transactions (eg., loans agreements, contracts, permits,
etc.).
Provides institution data for studbook reports, questionnaires, surveys and Species Survival Plan
updates, or directs to appropriate staff members.
Acts as a data specialist providing statistical analysis and reports for various departments regarding the
animal collection.
Performs genealogy searches for use in the selection of appropriate specimens for breeding/exhibit for in-
house populations as well as proposed incoming animals.
Evaluates records of animal management programs to determine historical trends and recommend
improvements where necessary.
Participates in the development and implementation of conservation projects in accordance with goals
established by the institution.
Assists in the zoo's participation in Species Survival Plans by maintaining SSP correspondence,
generating computer analysis using population genetics software, and by attending masterplanning
sessions.
Monitors SSP, TAG, FIG and various national as well as international programs to assist in the long-term
management and development of captive management programs, and the preservation of endangered
species.
Prepares statements concerning proposed legislation and governmental actions regarding wild and
captive animals.
QUALIFICATIONS:
Four year college degree in biology or related field plus two years experience in a registrar-type position
in a zoological institution. Previous animal experience desirable.
Knowledge of concepts, principles, and practices of professional museum and zoo registration methods
and collection management standards.
Knowledge of inventory accession and record-keeping practices.
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APPENDIX E 103
Knowledge of zoological nomenclature.
Knowledge of the laws regulating animal acquisition, disposition, exhibition, husbandry standards, and
transportation within the U.S. and abroad is desirable.
Knowledge of statistics and population management skills is desirable.
Experience with computers and animal records software (eg., ARKS, SPARKS). Experience with word
processing software.
Ability to collect and collate information from a variety of sources into concise and accurate reports.
Good communication and organizational skills.
Attention to detail.
rev 26 JUL 95
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Representative terms from entire chapter:
collections management
