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Survey on the Use of Standard Forms 254 and 255 for Architect-Engineer Qualifications (1996)
Federal Facilities Council (FFC)

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55
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SURVEY ON THE USE OF STANDARD FORMS 254 AND 255 FOR ARCHITECT-ENGINEER QUALIFICATIONS

APPENDIX 5
QUESTIONNAIRE ON STANDARD FORMS 254 AND 255

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55

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SURVEY ON THE USE OF STANDARD FORMS 254 AND 255 FOR ARCHITECT-ENGINEER QUALIFICATIONS APPENDIX 5 QUESTIONNAIRE ON STANDARD FORMS 254 AND 255

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SURVEY ON THE USE OF STANDARD FORMS 254 AND 255 FOR ARCHITECT-ENGINEER QUALIFICATIONS FEDERAL FACILITIES COUNCIL• QUESTIONNAIRE ON STANDARD FORMS 254 AND 255 INTRODUCTION: The Standing Committee on Procurement and Contracting of the Federal Facilities Council (FFC) has as one of its goals the improvement of the procurement of architect-engineer (A-E) services. Toward that end, the committee is conducting a survey to determine if Standard Forms 254 and 255, which are used by A-E firms to submit their qualifications in accordance with the Brooks A-E Act, can be improved to better serve the needs of agencies and industry. The committee would like you to participate in the survey by filling out this questionnaire and returning it by 1 May 1995 to: Executive Secretary Federal Facilities Council National Academy of Sciences 2101 Constitution Avenue N.W. Washington, D.C. 20418 The responses will be summarized in a report that will provide a basis for updating the forms. Copies of the report will be provided to each agency. If you have any questions or comments, please call the committee chairman, Donald R. Evick, P.E., U.S. Army Corps of Engineers at (202) 272–1053. Thanks for taking the time to participate in this important project that will benefit all federal agencies that procure A-E services. ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ RESPONDENT IDENTIFICATION (OPTIONAL): Name: ____________________ Position:_______________________________ Organization: _____________________________________________________ Address: ________________________________________________________ Commercial Phone:_______________ Commercial FAX:___________________ CHECK MORE THAN ONE ANSWER WHERE APPROPRIATE. •   The Federal Facilities Council (FFC) is a cooperative association of 17 federal agencies dedicated to improving the planning, design, construction, maintenance, management, operation, and evaluation of federal facilities. The FFC is an activity of the Board on Infrastructure and the Constructed Environment of the National Research Council (NRC). The NRC is the operating arm of the National Academy of Sciences (NAS) and the National Academy of Engineering (NAE). The NAS, the parent organization, is a congressionally chartered private nonprofit corporation.

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SURVEY ON THE USE OF STANDARD FORMS 254 AND 255 FOR ARCHITECT-ENGINEER QUALIFICATIONS PART I: STANDARD FORM 254—ARCHITECT-ENGINEER AND RELATED SERVICES QUESTIONNAIRE How do you maintain SF 254 files to meet the requirements of FAR 36.603? _ Central automated data base _ Regional or local automated data bases _ Paper files at central office _ Paper files at regional or local offices _ Combination of above methods _ Not maintained _ Other method. Explain.____________________________ ______________________________________________ How are the SFs 254 on file used? _ To identify qualified firms prior to inviting submission of additional information (which may include a SF 255) when a contract is not synopsized in the CBD. _ To identify qualified firms for interviews without requiring additional information when a contract is not synopsized in the CBD. _ As a basis for identifying qualified firms (in addition to those responding to a synopsis) and inviting submission of additional information (which may include a SF 255) when a contract is synopsized in the CBD. _ Always used in conjunction with a SF 255. _ Seldom or never used. Is the SF 254 effective for your purposes? _ Yes _ Yes, but_______________________________________ _____________________________________________ _ No, because____________________________________ _____________________________________________ Should the preparation and submission of SFs 254 be automated? _ Yes, because___________________________________ ____________________________________________ _ No, because___________________________________ _____________________________________________

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SURVEY ON THE USE OF STANDARD FORMS 254 AND 255 FOR ARCHITECT-ENGINEER QUALIFICATIONS Would you favor a single, central automated Federal data base of SF 254 information? _ Yes, because ________________________________________ ______________________________________________________ _ No, because___________________________________________ ______________________________________________________ Are A-E firms typically required to submit a SF 254 with their SF 255 when responding to a CBD synopsis? If so, why? _ No _ Yes, because: _ It is too hard to research and retrieve SFs 254 from files. _ SFs 254 must be current. _ SFs 254 must be tailored for specific project. _ Other reason_________________________________________ ____________________________________________________ What disciplines should be added in Block 8 (also applies to Block 4 of SF 255)? ________________ __________________ ___________________ ________________ __________________ ___________________ ________________ __________________ ___________________ Do you use the fee summary information in Block 9? _ No _ Sometimes. How? ______________________________________ ______________________________________________________ _______________________________________________________ _ Always. How?________________________________________ _______________________________________________________ Do you use the experience profile code data in Block 10? _ No _ Sometimes _ Always Do you use the project examples in Block 11? _ No _ Yes

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SURVEY ON THE USE OF STANDARD FORMS 254 AND 255 FOR ARCHITECT-ENGINEER QUALIFICATIONS Are additional experience profile codes needed on page 3 of SF 254? _ No _ Yes, codes should be added for: ____________ _____________ _________________ ____________ _____________ ________________ ____________ _____________ _________________ In addition to your comments above, what other specific improvements (clarifications, deletions, revisions or additions) are needed to the SF 254? _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ PART II: STANDARD FORM 255—ARCHITECT-ENGINEER AND RELATED SERVICES QUESTIONNAIRE Is the SF 255 effective for presenting an A-E team’s qualifications for a specific project? _ Yes _ No, because__________________________________________ _____________________________________________________ Are A-E firms typically required to submit additional information besides that already on the SF 255? _ No _ Yes. What type of information is requested and how is it used?_____ ____________________________________________________ ____________________________________________________ Are A-E firms typically required to submit information on the SF 255 in a different format? _ No _ Yes. What information? What format? Why? _______________ __________________________________________________ __________________________________________________

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SURVEY ON THE USE OF STANDARD FORMS 254 AND 255 FOR ARCHITECT-ENGINEER QUALIFICATIONS Would the A-E selection process be simplified if the SF 255 included all necessary information, eliminating the need also for a SF 254 for the prime firm and all consultants? _ No _Yes. What information from the SF 254 should be added to the SF 255? ______________________________________________________ _____________________________________________________ _____________________________________________________ Should the personnel strength in Block 4 be: _ Personnel to be utilized for the project (like the 11–92 edition)? or _ Total personnel in the firms (like the 10–83 edition but with separate blanks for prime and consultants)? Should Block 7 be modified to present the roles of the proposed key personnel in the example projects in Block 8? _ Yes _ No Should Block 8 be expanded to provide more information on the relevancy of the example projects to the announced project? _ No _ Yes How is the 10-project limit in Block 8 applied? _ 10 Projects for total team. _ 10 Projects for prime firm and 10 projects for all consultants (total 20 projects all together). _ 10 Projects for prime firm and 10 projects for each consultant. _ Do not limit number of projects. Are some of the project owners in Block 8 typically called to check on a firm’s past performance? _ No _ Yes

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SURVEY ON THE USE OF STANDARD FORMS 254 AND 255 FOR ARCHITECT-ENGINEER QUALIFICATIONS How is the current Federal work information in Block 9 used? _ To assist in evaluating a firm’s capacity for the project. _ For application of a selection criterion regarding distribution of contracts. _ To contact other agencies for information on a firm’s performance. _ Other use:_________________________________________ _ Do not use this information. Are A-E firms typically required to provide an organization chart for the proposed team, including office locations and key personnel, with their SF 255? _ No _ Yes Are A-E firms typically required to provide their corporate quality management plan (or a summary thereof) with their SF 255? _ No _ Yes Do you set a page limit for SFs 255? _ No _ Yes. How many pages? ______________________________ For certain blocks?___________________________________ Would a less structured format for the SF 255 be better? _ No _ Yes. Why/how? _______________________________________ _________________________________________________________ In addition to your comments above, what other specific improvements (clarifications, deletions, revisions or additions) are needed to the SF 255? _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________

Representative terms from entire chapter:

federal facilities