Appendix G
Memorandum of Understanding Between Deseret Chemical Depot and Tooele County for Information Exchange
TOOELE COUNTY CORPORATION
CONTRACT # 01-11-07
MEMORANDUM OF UNDERSTANDING
BETWEEN DESERET CHEMICAL DEPOT AND TOOELE COUNTY
FOR INFORMATION EXCHANGE
1. PURPOSE
This Memorandum of Understanding (MOU) by and between Deseret Chemical Depot (DCD) and Tooele County outlines a cooperative, coordinated and pro-active information exchange process. It is designed by the parties to include planning considerations, hazard assessment and mitigation, coordinated emergency response, and effective protective enhanced state of emergency response readiness by providing the earliest possible hazard assessment and mitigation, and timely notification for protective action implementation, if required, for a chemical event or other type of emergency.
2. OBJECTIVES
The mutual objectives of the information exchange process outlined in this MOU are to: (1) Define specific chemical emergency categories; (2) Identify and display hazard predictions for chemical operations having the potential of producing chemical agent effects beyond the installation boundary; (3) Provide advance protective action recommendations for the potential emergency(s); and (4) Exercise daily activities that will mimic and reinforce emergency activities, thereby enchancing the notification and response capabilities of DCD and Tooele County.
To facilitate coordinated on-post and off-post emergency planning and response proficiency for a chemical event or other type of emergency, the parties agree to continuing information exchange,
NOTE: This reprinted appendix is the November 7, 2001, update of Utah DEQ (2000b).
using specified chemical event classification definitions; and following routine and emergency notification procedures as set forth herein.
3. COORDINATED DAILY INFORMATION EXCHANGE
DCD agrees to provide Tooele County with a work plan, prior to beginning daily chemical operations. The work plan will include an outline of the chemical tasks to be conducted, the estimated times that the operations will be in progress, agent and munition types, and current meteorological data. The work plan will specify tenant activities, even if there are no chemical operations scheduled. Hazard plots for every operation will be calculated and the maximum credible event (MCE) plot provided with a protective action recommendation (PAR) to Tooele County. DCD will provide updates to hazard plots if the wind shifts 30 degrees or more, or if the stability category changes.
Tooele County agrees to review DCD’s daily chemical operations work plans, the hazard plots and the PARs from DCD at least twice daily. After review of the data provided by DCD, and giving consideration to off-post weather station readings and other community conditions, Tooele County will provide DCD and Utah Comprehensive Emergency Management with an appropriate protective action decision (PAD), including which communities would be instructed to evacuate or in-place shelter, specific evacuation routes, designated reception centers, etc. Tooele County will provide PAD updates as appropriate.
Major differences between PARs and PADs should be reviewed and discussed between Tooele County and DCD EOC personnel to achieve mutual understanding of the situation at hand, and to facilitate coordinated emergency response activities, when required. Consensus regarding the final PAD is preferred, where possible.
4. EVENT CLASSIFICATION DEFINITIONS
The following terms and emergency classification definitions are hereby agreed to by the parties, some of which are also detailed in the DCD Chemical Accident/Incident Response and Assistance Plan and the Tooele County Emergency Operations Plan, CSEPP Appendices:
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Routine Leaker or Agent Detection Within Containment: This classification will be used during munitions storage operations, such as when agent is detected in munitions within an unfiltered igloo or where there is no release to the atmosphere.
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Category I: Non-surety Emergency (Informational): This level will be declared when events are likely to occur or have occurred that may be perceived as a chemical surety emergency or that may be of general public interest, but which pose no chemical surety hazard. These are further broken down into two groups as identified below:
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Non Chemical related non surety emergency – An occurrence such as a fire on the installation, transport of personnel by ambulance when lights and/or siren are utilized, loss of commercial power causing reduced operations or failure of electrical back-up sources, etc.
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Chemical related non surety emergency – Confirmed detection of chemical agent exceeding the established airborne exposure limits (AEL) outside of primary engineering controls but within secondary engineering controls, (not released to the atmosphere).
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Category II (Site Response): This category is broken down into two groups as listed below:
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Limited Area Emergency: This level will be declared when events are likely to occur or have occurred that involve agent release outside engineering controls, or approved chemical storage facilities, with the predicted chemical agent no-effects dosage distance not extending beyond the chemical limited area where the chemical event occurred.
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Post Only Emergency: This level will be declared when events are likely to occur or have occurred that involve agent release with the predicted chemical agent no-effects dosage distance extending beyond the chemical limited area, but not extending beyond the post-installation boundary.
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Category III (External Response): Community Emergency: This level will be declared when events are likely to occur or have occurred that involve agent release with the predicted chemical agent no-effects dosage distance extending beyond the post-installation boundary.
5. NOTIFICATION PROCEDURES
DCD agrees that notification shall be made within 10 minutes when agent is detected in the atmosphere, i.e., outside engineering controls, and when other unusual circumstances occur. [Examples include agent detected outside an igloo or in an incinerator stack; personnel reported "down" or exhibiting symptoms of agent exposure; unscheduled shutdown of operations at Chemical Agent Munitions Disposal Systems (CAMDS) or Tooete Chemical Disposal Facility (TOCDF), transportation of agent to or from DCD, etc.]
Suspected but not confirmed agent releases outside of primary engineering controls, but within secondary engineering controls, need not be reported until agent presence is confirmed. However, DCD should provide a courtesy "heads up" call when agent readings are detected outside primary engineering controls and are awaiting confirmation or non-confirmation. Updated information will be provided to Tooele County upon notification of final disposition. Agent detection in storage igloos will be reported when initially identified. Upon placement of operational filters subsequent daily monitoring results need not be reported. Leaking munitions discovered during first entry monitoring/leaker isolation will be reported.
DCD agrees to use the dedicated "Chemical Notification Hotline" phone, as the primary means of notification for routine leakers and other occurrences of chemical agent detection outlined above, as well as for events falling into the defined chemical event classifications. The information provided by
DCD to Tooele County and Utah County shall follow the Chemical Notification Form. (See Attachment A.) A facsimile copy of the completed Chemical Notification Form will be provided by DCD as verification of data communicated verbally. A facsimile for a "heads up" call will be provided only after the final disposition of the agent detection is determined. DCD will provide Tooele County and Utah County updated information as soon as it becomes available.
For Category II, Limited Area, Post Only, and Category III, Community level emergencies, DCD will also provide, as soon as possible, an "EMIS Event Notification", as well as updated hazard plots and revised protective action recommendations as required. Until updated protective action recommendations are prepared and transmitted, the most recent work plan hazard plot and protective action recommendation will be implemented. Tooele County will provide notification to Utah Comprehensive Emergency Management according to established procedures.
As a result of an unusual occurrence, or if the potential exists for a chemical event, DCD agrees that "heads up" notification shall be made at the earliest possible opportunity, even if all the information needed to complete a Chemical Notification Form is not available. Frequent updates will be provided, communicating new information as soon as it becomes available.
Tooele County agrees to provide reciprocal information regarding the PAD made by Tooele County officials, including traffic access and control, evacuation routes, designated reception centers and other evacuee support, etc. Periodic updates will be provided, along with available information on any activities that could affect safe evacuation from the installation and surrounding off-post communities, such as train derailments, major traffic accidents, hazardous materials spills, etc.