Quality Management of Pavement Condition Data Collection (2009) / Chapter Skim
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Appendix D - Example of Pavement Condition Data Collection Request for Proposal - Louisiana Department of Transportation and Development
Appendix D - Example of Pavement Condition Data Collection Request for Proposal - Louisiana Department of Transportation and Development
Pages 104-132
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From page 104... ...
104 APPENDIX D Example of Pavement Condition Data Collection Request for Proposal -- Louisiana Department of Transportation and Development
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From page 105... ...
SPR-0010(029) Pavement Distress Data Collection Statewide January 13, 2006
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From page 106... ...
Attachment II 122 Price Proposal Attachment III 123 Certification Statement Attachment IV 124 Sample Consulting Services Contract Attachment V 125-132
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From page 107... ...
Babak Naghavi, P.E., P.H. Consultant Contract Services Administrator 1201 Capitol Access Road, Room 405-T Baton Rouge, LA 70802-4438 or Post Office Box 94245
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From page 108... ...
Official responses to each of the questions presented by the consultant will be posted on the DOTD Consultant Contract Services and LaPAC websites as an Addendum to the RFP by the deadline shown in the Calendar of Events. 2.4 Notice of Intent to Submit A written Notification of Intent to Submit must be received by the RFP Coordinator by the submission deadline shown in the Calendar of Events.
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From page 109... ...
The fully completed original proposal with original signatures by an authorized representative and all copies must be received in hard copy (printed) version by the RFP Coordinator designated above by the deadline date specified in the Calendar of Events.
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From page 110... ...
3.7 Withdrawal and Re-submission of Proposal A Consultant may withdraw a proposal that has been submitted at any time up to the date and time the proposal is due. To accomplish this, a written request signed by the authorized representative of the Consultant must be submitted to the RFP Coordinator.
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From page 111... ...
3.13 Contract Award and Execution DOTD reserves the right to enter into a Contract without further discussion of the proposal submitted based on the initial offer received. DOTD reserves the right to contract for all or a partial list of services offered in the proposal.
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Consultant Contract Services Administrator 1201 Capitol Access Road, Room 405-T Baton Rouge, LA 70802-4438 or Post Office Box 94245 Baton Rouge, Louisiana 70804-9245 Telephone: (225)
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From page 113... ...
4.5 Certification Statement The Consultant must sign and submit the Certification Statement shown in Attachment IV. 5.0 EVALUATION AND SELECTION 5.1 Evaluation Team The evaluation of proposals will be accomplished by the Project Technical Selection Committee, which will determine the proposal most responsive and advantageous to DOTD.
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From page 114... ...
Price - - 36 Total 100 The Project Technical Selection Committee will compile the scores and make a recommendation to the secretary based on highest score. The award of a contract is subject to the approval of the Division of Administration, Office of Contractual Review.
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District delivery and acceptance Invoice 10* District delivery and acceptance Invoice 11 Submittal of Final Reports and supporting documentation @ 5% of lump sum value Invoice 12 Retainage recovery *
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Consultant shall be fully liable for the actions of its agents, employees, partners or Sub-Consultants and shall fully indemnify and hold harmless DOTD and its Authorized Users from suits, actions, damages and costs of every name and description relating to personal injury and damage to real or personal tangible property caused by Consultant, its agents, employees, partners or Sub-Consultants, without limitation; provided, however, that the Consultant shall not indemnify for that portion of any claim, loss or damage arising hereunder due to the negligent act or failure to act of DOTD. Consultant will indemnify, defend and hold DOTD and its Authorized Users harmless, without limitation, from and against any and all damages, expenses (including reasonable attorneys' fees)
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From page 117... ...
Neither party shall be liable for lost profits, lost revenue or lost institutional operating savings. DOTD and Authorized User may, in addition to other remedies available to them at law or equity and upon notice to the Consultant, retain such monies from amounts due Consultant, or may proceed against the performance and payment bond, if any, as may be necessary to satisfy any claim for damages, penalties, costs and the like asserted by or against them.
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From page 118... ...
D The following data will be reported for every 0.100 mile of the surveyed length on all Control Sections that consist of asphalt-surfaced pavements: • Alligator Cracking (measured in square feet)
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From page 119... ...
The workstation must allow DOTD to review and verify the quantity of distresses determined by the Consultant from pavement images. The workstation shall also have software that allows the user to automatically retrieve a specific segment of road and view its right of way and pavement images by entering the District, Parish, Route, Control Section Direction and Control Section Logmile.
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From page 120... ...
The means provided by the Consultant shall allow DOTD to automatically retrieve a specific segment of road, using the workstation or any IBM compatible personal computer. The weekly delivery should also include the raw data from the Consultant's Data Collection Vehicle's electronic sensors (rutting, IRI, faulting and GPS data)
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From page 121... ...
- Collection of ROW digital images for Ramps along the State Highway network. OBLIGATION OF DOTD TO CONSULTANT DOTD will provide the base data items necessary for the data collection, including a Control Section map for each District and the approximate location of each multilane, divided highways.
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From page 122... ...
24-102 are listed under "Forms" on the Consultant Contract Services Website.
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From page 123... ...
NOTE: All travel related expenses will be compensated under direct expenses and will be in accordance with Louisiana Office of State Travel regulations found at: http://www.state.la.us/osp/travel/travelOffice.htm. Name of Firm: ______________________________________________________ Address of Firm: ______________________________________________________ ______________________________________________________ ______________________________________________________ Telephone Number: ______________________________________________________ Signature: ______________________________________________________ Name and Title: ______________________________________________________ Date: ___________________________________
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Consultant understands that if selected as the successful Consultant, he/she will have (#) business days from the date of delivery of final contract in which to complete contract negotiations, if any, and execute the final contract document.
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From page 125... ...
SPR-0010(029) PAVEMENT DISTRESS DATA COLLECTION STATEWIDE On this day of , 2005, the State of Louisiana through the Louisiana Department of Transportation & Development, hereinafter sometimes referred to as "DOTD", and XXX, Inc., XXXXX Baton Rouge, Louisiana, 70809, hereinafter sometimes referred to as "Consultant", do hereby enter into a Contract under the following terms and conditions.
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From page 126... ...
District delivery and acceptance Invoice 11 Submittal of Final Reports and supporting documentation @ 5% of lump sum value Invoice 12 Retainage recovery * Each District will be invoiced @ 10% of lump sum value.
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From page 127... ...
Consultant may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of the DOTD to comply with the terms and conditions of this Contract provided that the Consultant shall give the DOTD written notice specifying the DOTD's failure and a reasonable opportunity for the DOTD to cure the defect. Termination for Convenience DOTD may terminate the Contract at any time without penalty by giving thirty (30)
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From page 128... ...
Unless otherwise specifically enumerated herein or in the work order mutually agreed between the parties, neither party shall be liable to the other for special, indirect or consequential damages, including lost data or records (unless the Consultant is required to back-up the data or records as part of the work plan) , even if the party has been advised of the possibility of such damages.
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From page 129... ...
Fund Use Consultant agrees not to use Contract proceeds to urge any elector to vote for or against any candidate or proposition on an election ballot nor shall such funds be used to lobby for or against any proposition or matter having the effect of law being considered by the Louisiana Legislature or any local governing authority. This provision shall not prevent the normal dissemination of factual information relative to a proposition on any election ballot or a proposition or matter having the effect of law being considered by the Louisiana Legislature or any local governing authority.
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If the methods and procedures employed by the Consultant for the protection of the Consultant's data and information are deemed by the DOTD to be adequate for the protection of the DOTD's confidential information, such methods and procedures may be used, with the written consent of the DOTD, to carry out the intent of this paragraph. The Consultant shall not be required under the provisions of the paragraph to keep confidential any data or information which is or becomes publicly available, is already rightfully in the Consultant's possession, is independently developed by the Consultant outside the scope of the Contract, or is rightfully obtained from third parties.
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From page 131... ...
In the absence of specific regulations, the amount of coverage shall be as follows: Commercial General Liability Insurance, including bodily injury, property damage and contractual liability, with combined single limits of $1,000,000. Insurance Covering Special Hazards: Special hazards as determined by the DOTD shall be covered by rider or riders in the Commercial General Liability Insurance Policy or policies herein elsewhere required to be furnished by the Consultant, or by separate policies of insurance in the amounts as defined in any Special Conditions of the Contract included therewith.
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From page 132... ...
Code of Ethics The Consultant acknowledges that Chapter 15 of Title 42 of the Louisiana Revised Statutes (R.S.
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