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Quality Management of Pavement Condition Data Collection (2009) / Chapter Skim
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Appendix E - Example of Pavement Condition Data Collection Request for Proposal (Oklahoma DOT)
Pages 133-144

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From page 133...
... The term CONSULTANT shall mean the offeror awarded the contract. GENERAL QUALIFICATIONS FOR DATA COLLECTION: All offerors must have performed pavement condition data collection of a similar size and scope for other state departments of transportation, and this fact should be supported by references.
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From page 134...
... DATA COLLECTION CYCLE: Approximately 16,700 lane-miles of state highway system pavement condition data will be collected on a two-year cycle with about half of the mileage collected each year. The National Highway System (NHS)
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From page 135...
... BASIS FOR AWARD: The DEPARTMENT reserves the right to award -- without discussion -- any contract to the offeror whose initial proposal is determined to be within the competitive range, offers the best value, and is most advantageous to the DEPARTMENT. To the extent that the DEPARTMENT does not exercise its reserved right to make an award without discussion, the DEPARTMENT will invite those offerors whom the DEPARTMENT determines are within the competitive range to make an oral presentation and to participate in a demonstration to collect specified condition data at ODOT control sites (see Appendix 3)
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From page 136...
... 3. Quality Control/Quality Assurance Plan -- Submit a quality control plan which covers all data elements and includes procedures to detect and correct equipment malfunctions, data processing errors, and errors in data accuracy, resolution, and repeatability in a timely fashion.
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From page 137...
... 7. Price -- State the cost per mile for all work necessary to provide the processed data as described herein and an additional cost per mile to provide the video log images, thumbnails, and any other items necessary for viewing the video log.
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From page 138...
... ±0.08 in. run to run for three repeat runs International Roughness Index ±5% compared to Dipstick or Class I Profiler 1 in./mi ±5% run to run for three repeat runs Faulting ±0.04 inches compared to manual survey 0.01 in.
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From page 139...
... . ODOT may elect to change its distress rating protocol before data collection begins and will provide the CONSULTANT adequate time to prepare for any such modifications.
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From page 140...
... Events -- The following events on the state highway network shall be marked on the corresponding 0.01 mile record according to a 3-digit code provide by the DEPARTMENT: • The beginning and ending points of bridges and approach slabs • Railroad crossings • The beginning and ending point of any segment of highway that is under construction or marked for construction along the highway • Any time the test vehicle must move out of the outside lane • Any time the test vehicle is diverted to a temporary detour • Any time the tested length is longer or shorter than the supplied length
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From page 141...
... Control Site Demonstration of Data Collection Capabilities Each short-listed vendor will be required to collect pavement data for the outside lane for the specified four control sites. The control sites are mapped and described below.
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From page 142...
... Begin and end points of each control site are marked on the shoulder. Control Site Data Collection Items Each short-listed vendor will be required to present, and will be evaluated on, the following: Video log images.
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From page 143...
... Provide International Roughness Index in English units for the left and right wheel paths and the average of both wheel paths at a data summary interval of 0.01 mile. Collect IRI according to AASHTO Standard PP37-00, but use data summary interval of 0.01 mile instead of 0.1 km and report in English units.
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From page 144...
... Oral Presentation and Demonstration of Software Using the data collected from the ODOT control sites, each short listed vendor will be required to present, and will be evaluated on, the following with respect to pavement condition data collection and software: Video: Features such as clarity, contrast, consistency, and viewing options. Sensor and Distress Data: Discuss the process used to collect and process sensor data and to rate the visual distresses (i.e., cracking, joint spalling, etc.)
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Key Terms

  • severity levels
  • control sites
  • oral presentation
  • condition data
  • site demonstration

  • pavement condition
  • pavement management
  • video log
  • concrete pavements
  • english units

  • data summary
  • odot control
  • jointed concrete
  • demonstration collection
  • summary interval

  • wheel path
  • outside lane
  • entire length
  • oklahoma department
  • concrete pavement

  • data items
  • distress rating
  • log images
  • wheel paths
  • aashto standard

  • cracked slabs
  • roughness index
  • site data
  • pavement distress
  • control plan


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