Airport Terminal Facility Activation Techniques (2010) / Chapter Skim
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Appendix D - Representative Readiness Checklist
Appendix D - Representative Readiness Checklist
Pages 59-86
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From page 61... ...
Those tasks that are Representative Readiness Checklist Acronyms ACS Access Control System ALOB Airport Line of Business AOA Airport Operations Area AODB Airport Operation Database ATC Air Traffic Control ATO Airport Ticket Office AV Audio Visual BA British Airways BIDS Baggage Information Display System BITS (phone) Baggage Information Telephone System BMPs Best Management Practices BSM Baggage Sortation Message C4 Combined Communications Control Center CD Compact Disc CIBS Communications Interface Backbone System CIP Capital Improvement Program CM Construction Manager CMMS Computerized Maintenance Management System CUS Common Use Systems DDC Direct Digital Control EDS Explosive Detection System E-stops Emergency Stops EVA An Airline F&I Facilities and Infrastructure F&I Finance & Insurance FAC Facilities FF&E Furniture Fixtures & Equipment FIDS Flight Information Display System FIMS Flight Information Management System FMS Facility Monitoring System FOD Foreign Object Damage/Debris GT Ground Transportation HAZMAT Hazardous Materials HVAC Heating Ventilating & Air Conditioning Hz Hertz ID Identification IT Information Technology IWS Storm Water Filtration System L&I Labor & Industry LAN Local Area Network LOB Line of Business MEFOG Generator Cooling System MSDS Material Safety Data Sheets Mtc.
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From page 62... ...
o Paper quality, supplier, and stock o Format, IATA or pier tag o Southwest Airlines bag tag printer and tag format o Frontier Airlines bag tag format Bag Tag Readers. Determining operating procedures and maintenance requirements for the readers.
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From page 63... ...
Water Distribution System, part of DDC Building Management System: F&I, supported by, and Activities: Program Administration Identify warranty scope and make provisions to supplement warranty as necessary with a service contract or in-house staff Revise as necessary service contract to include attending to the following: o Smoke evacuation system - Fire damper position monitoring - Mode selection feature of smoke evacuation system o Monitoring and possible control of the Gen Set cooling system o All new mechanical equipment Airport Procedures Manuals Revise procedures manuals as necessary: o Operating procedures DDC controls monitoring use of Apogee software including interfaces to fire detection/enunciation/suppression system: - Zone response on interface - Links to local power distribution for shutdown in C4 Interface with FMS through CIBS. Future interface with Facilities Monitoring System (FMS)
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From page 64... ...
Fire Detection, Suppression and Enunciation Systems: supported by and BHS: supported by and Activation Coordination/Facilitation Team Leader: Identification of Tasks in an Activation Checklist Development of STEP Activation Program Committee Creation of Activation Sub-Committees and Task Teams Preparation and Maintenance of an Activation Schedule Creation of a Milestones Matrix Preparation and Maintenance of an Activation Issues Log Airport Staff Reporting relationship meetings and issues coordination and resolution Contractor and Tenant Briefings and Information Exchange Coordination with PMs and CMs on related works PM Coordination with Management, Operations, and Maintenance Team on Issues on Deliverables Establishing Trials Programs Identification of Funding Requirements and Sources System Supplier Representatives and Technicians Deployment On-Site STEP Main Distribution Mechanical Room Team Leader: supported by List of Systems Co-located in the Room Water Meter Gas Distribution and sub-meters Steam to water heat exchanger for heating and potable water systems Condensate return water Circulation pumps for hot potable water Chilled water circulation pumps Potable water circulation pumps Activities Participate and support Project Team RE on inspection and testing of systems Obtain contractor O&M manuals CMMS, STEP project team to deliver completed CMMS forms to airport Mtc.: Mtc Manufacturer/Supplier Technical Support, On-Site and Remote Service Contract: By specific system/discipline, supported by and or Accounting/Purchasing Department o Gen Set operating and maintenance procedures
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From page 65... ...
Airport operating procedures Participate and support Project Team RE on inspection and testing of systems Determine and implement "off-gassing" mitigation program Obtain contractor O&M manuals Develop training program o Identify training requirements and define contractor provided training program o Develop and implement training plan CMMS, STEP project team to deliver completed CMMS forms to airport Mtc.: Mtc Manufacturer/Supplier Technical Support, On-Site and Remote Service Contract: By specific system/discipline, supported by and or Accounting/Purchasing Department Spare Parts: obtain list, acquire from contractor, acquire additional as may be required, catalog, store, and inventory Demonstration of accessibility for equipment maintenance such as filter and component changes STEP Project Team Responsibility: Balancing and Testing: STEP Project Team: After Turnover -, F&I; supported by, Mtc. Air for electronic components Testing Criteria Air Quality Testing and Management Team Leader: F&I; supported by, F&I; and, Safety.
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From page 66... ...
o Coordinate with PM and F&I to obtain information o Review vendor operating procedures manuals o Review and provide input to maintenance procedures o Review as-built drawings o Confirm all permits include STEP scope 6. Procedures for storm water and bioswale treatment BMPs inspection and O&M manuals.
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From page 67... ...
Provide technical assistance and support for training for maintenance and airlines Maintenance Service Contracts Team Leader: By system or discipline supported by, or Accounting/Purchasing Department Scope of Work Revisions Operating Procedures Bid, Selection, Award, and Contract Revision/Renewal Process Employee Orientation Service Contractors: o Elevator and escalator: Mtc. o DDC building controls and building automation system: supported by, Mtc.
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From page 68... ...
Fire pump system for STEP tower iv. Earthquake sway bracing on fire protection systems Liability Insurance Coverage h.
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From page 69... ...
MDR3 connection at C4 (Project issue not activation, highlighting milestone) Activities: Finish CIBS installation: CIBS project contractor Establish and manage allocation of fiber and copper o Review and update fiber allocation table Participate in Committee process for considering and acting on requests for communication pathway on CIBS Confirm use of system as planned and approved and support the users use of the system Solid Waste Collection Team Leader: FAC Determine space requirements for storage of collected recycling waste Establish procedures for segregation of construction debris of STEP contractor and tenant contractors and secure containers to avoid debris being mixed with airport waste Conveyance Within and Across Sterile Areas Compactor, installation, and power requirements Revise service contract, familiarization of contractor Utility Meter Reading Team Leader: supported by and Establish automated utility meter reading system Operating and maintenance procedures Natural gas meters linked to software, tied to DDC system Electrical meters linked to the Power Monitoring System 70
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From page 70... ...
Identify unique features or equipment that may require: o Operating procedures o Maintenance procedures o Security system integration o Spare parts o Special tools o Training Identify PM entries for CMMS: Door Numbering System Revisions: ALOB Loading Dock Team Leader: supported by, and Include loading dock procedures in Tenant Procedures Manual including: Scheduling access, if required Security Dock levelers operation: Obtain Contractor O&M manuals on any equipment in the loading dock Spare Parts: obtain list, acquire from contractor, acquire additional as may be required, catalog, store, and inventory if any Establish warranty obligations Electric and Door Shops Team Leader: and respectively Determine scope of the Contractor's requirements for the spaces: to provide details Identify additional FF&E requirements to be provided by airport, obtain budget and procure Coordinate move of existing and new FF&E to the space As-Built Drawings Team Leader: Construction Manager; supported by engineering Copies of drawings associated with Construction Bulletins and Change Orders are sent to F&I by the project team: Copies of red line drawings are sent to at substantial completion Approval/acceptance of drawings: STEP Project. for contractual obligations and for technical review Filing within Port System (electronic)
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From page 71... ...
supported by Determine the type of finishes being delivered Obtain spare/replacement materials and parts Determine the scope of the warranty Aeronautical Line of Business Sub-committee Chair: Airline Coordination Team Leader: ALOB Tenant move planning, scheduling, and coordination: Aeronautical LOB, support Cost of relocation of carriers: Approval of relocation, implementation IT coordination with FIMS, CUTE, and BSM interface/connection with airline host computer Training: o Emergency procedures o Flight crews Apron familiarization Docking systems o Ground crews Baggage system operation Apron services o Passenger service agents CUS/CUTE: Baggage handling system: Maintenance? FIDS: Public address: 72
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From page 72... ...
STEP Project Team Responsibilities: Coordination with Construction CM, Airline, and airport O&M on tenant improvements: Tenant Improvements: o Scope o Approval (in coordination with properties) o Schedule o Construction coordination o Operational readiness o Access o ATO build-out o Airline baggage office build-out Fire Protection Team Leader: Fire in cooperation with STEP Project Team supported by Life Safety Systems, Monitoring and Inspection of Construction and preparations for operations and maintenance o Fire control panel o Fire detection Valve monitoring Smoke detection Beam detection Duct detection
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From page 73... ...
Airport signage program o Sky bridges o Garage o Curb o Terminal interior public areas o Terminal interior non-public areas o Apron o FIDS/BIDS/(RIDS?
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From page 74... ...
project for entire terminal Airport operating procedures Airline operating procedures and protocols Training, establishing room with mock-up Manufacturer/Supplier Technical Support, On-Site and Remote Contractor O&M Manuals Spare Parts: List, delivered and storage Contractor O&M Manuals As-Built Drawings Office Tower Team Leader: White Noise System: STEP Project Team IT Installation o Telephones: o Desk top computer LAN links: FF&E o Office furniture: Refurbish existing office equipment: o Outdoor furniture: o Recreation and exercise equipment: o Develop plan to surplus existing office FF&E AV Equipment for conference rooms: o Procedures o Training o Maintenance Phasing with Records Retention Program System. Installation and startup of new system and timing of any superfluous files prior to move to office tower: Phasing and move planning, scheduling and implementation: Operational Procedures: Office Manager To Be Determined/ Emergency Services Procedures: Develop new policies and procedures manual: and Facility Manager (TBD)
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From page 75... ...
Training, review and revise existing programs and incorporate contractor provided training IT Interface to Building Automation System Contingency Plan Apron/Ramp Procedures Team Leader: Markings: o Paint consistency, type, color, application Revise Driver Training Programs: Ramp Equipment Parking Plan: Aircraft Parking Position Plan: Tower Ground Radio Procedures: Access Control: Security, ALOB FAA ATC Tower coordination: FOD Prevention Program: o Initial apron clean up prior to operations o Distribution and Installation of awareness signs o FOD buckets Aircraft Parking Positions/Gate Assignment Team Leader: ALOB supported by Parking Position Configuration and Adjacency Restrictions Gate management procedures including: late arrival protocol, decision rules and rules base Procedures, Gate Assignment, use of cargo apron for RON and overflow parking, solution for 10 RON position displacement 76
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From page 76... ...
o Collection and distribution of new product MSDS o Spaces for storing MSDS binders in new areas First Aid Stations, establishing locations and supplying with required equipment WISHA/OSHA Compliance, conduct safety site tours in preparation of operations, team with Maintenance Safety Manager and Fire Department o Lock-Out-Tag Out on new equipment o Confined space entry markings o Equipment guards o Signs and placards PPE and warnings o First-aid kits Develop site safety plan Operating/Emergency Plans Team Leader: By discipline General activities for all plans: Review existing procedures and compare to the features and systems of STEP and determine if revisions are required Review observations on items identified above with appropriate technical staff Prepare and distribute draft revised procedures to stakeholders Identify those procedures in the revised plans and develop scenarios which will need to be tested in the trials period FAR Part 139: Parts 1542/1544: Security Emergency Plan: ALOB; o Fire access familiarization and fire control room o EMS access familiarization o Earthquake response, cabinets o Floor plans o Space numbering system: o Incident command protocol change o Fire control room procedures o Signs including evacuation route signs Building Evacuation Plan: (emergency planning) Snow Removal/Deicing Plan: and Contingency Plan (adapting plans prepared for Y2K)
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From page 77... ...
STEP Relocation/Move Coordination and Deactivation of Space Team Leader: Plan, schedule, implementation, and coordination o Office tower: o Airport spaces: o Airlines: o Concessionaires -- No relocations o Government agencies: Airport office clean before move (pitch and ditch) : Office Manager TBD Deactivation of Existing Space After Move: support o Surrender of possession o Inspection of space o Disconnecting IT network connections o Making the space "safe" ALOB Service Contracts Team Leader: Various Scope of Work Revisions Operating Procedures Bid, Selection, Award, and Contract Revision/Renewal Process Employee Orientation Service Contractors, ALOB o Custodial Architectural exposed structural steel cleaning Window washing systems and procedures Window washing o Bag tippers, removal of bags from carousels o Lost and found Pest and Rodent Control: Solid Waste and Recycled Waste Collection: Facilities Ground Power, 400 Hz Team Leader: supported by Power Quality and Aircraft Compatibility Contingency Plan (aircraft APU, airline contractual obligations, environmental quality obligations)
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From page 78... ...
Opening Event/Public Relations Team Leader: in cooperation with STEP Project Team supported by Develop Public Relations Plan: o Schedule o Budget o Staff event, associated with the move-in to the office tower o Dignitary event o Media event, associated with beginning of operations o Possible participation with the readiness trials Public education programs, updating: o Port and airline web pages o Travel agents o Tenants o Service providers, ground transportation
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From page 79... ...
o Apron reconstruction project adjacent to STEP target completion, September 2003 Fuel truck procedures and practices, review and revise o Coordination with air carrier fuel consortium, fuels o Emissions/air quality coordination with airport environmental programs: o Spill response plan review and revise, coordinate with fire department Hydrant Fuel/Into-Plane Fueling Procedures, Entire system set to become operation March 2005 o To be established after STEP operational Coordination with Airline Fuel Consortium Agreement Update Rules and Regulations to include fuel considerations on carts: Custodial Services Team Leader: ALOB Construction Cleaning: STEP Project Team o Coordination with the STEP Project Team and with tenant contractors o Definition of scope of contractor cleaning o Scheduling for construction cleaning and establishing handoff of cleaning responsibilities Contract Administration, development of change order to custodial services contractor reflecting any revised definition of scope of work Phased labor hour plan for transition from construction clean to trials period to commencement of operations Janitor Closets and Storage Areas Access to Across Sterile Areas, ID Badge requirements, reissue Training/familiarization program with new terminal spaces and finishes o Airport custodial contractor o Other custodial contractors on procedures Solid Waste and Recycled Waste Collection and Removal o Conveyance methods and routes to collection containers at the loading dock o Collection containers in public areas and airport spaces, training on any new equipment Possible FIDS drop to custodial supervisor for monitoring terminal activity Way Finding Coordination Team Leader: Mobilization of supplemental employees and recruiting new employees and volunteers Orientation and Training of Pathfinders, Volunteers and supplemental employees o Tours o Getting familiarization for way finding staff o Conducting tours for support of public affairs initiatives Information Counter -- Placeholder if provided: o Staffing requirements o Equipment installation, operating procedures and training (FIDS, paging, telephones, and possible other articles) General equipment needs; i.e., radio cell phones Space Requirements, break rooms, lockers Coordination with Convention and Visitors Bureau: Staff Support to Public Affairs Queue Management Team Leader: ALOB Scope: Develop plan for acquiring and installing stanchions for establishing customer queues Determine requirements: o Ticket/check-in counters o Security screening checkpoint o Gate podiums Develop plan o Airline coordination Procure and install stanchions 80
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From page 80... ...
Initial actions prior to opening Routine maintenance o Bird population monitoring and live-trapping Preconditioned Air Team Leader: ALOB and Interim Solution, airport supply air carts Contingency Plan (aircraft APU, airline contractual obligations, environmental quality obligations) Airport operating procedures o New system procedures for airlines and airport staff Maintenance Procedures: Manufacturer/Supplier Technical Support, On-Site and Remote Contractor O&M Manuals Spare Parts: obtain list, acquire from contractor, acquire additional as may be required, catalog, store, and inventory Sky Cap Podiums Team Leader: Not in scope of STEP project.
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From page 81... ...
o Maintenance: Revise scope of work for present art program handler contractor Illumination for art, unique features One mechanical art display requiring maintenance Artist to provide maintenance program Airport to maintain Coordination with Public Relations Airport to provide lift for access to suspended aircraft display Noise Display Relocation (consider if required) Team Leader: Placeholder Business Development Sub-committee Chair: Tenant Lease Administration (airline and others)
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From page 82... ...
Some concession space in STEP will be available for future use and is not presently planned for development (areas to be walled off) Landside Line of Business Sub-Committee Chair: Curbside/Roadways Team Leader: Modify existing curbside signage: Expense - Enforcement - Police media - Sidewalk ends Complete STEP Lower Drive Curbside: CIP 101250 - Lower drive activation/startup - Courtesy van plaza activation/startup 100269 Roadway Signage: - Ticketing drive airline signage - Baggage claim drive airline signage Modify Airline Curbside Check-In: Modify Curbside Management Plan: Ground Transportation Team Leader: STEP: CIP 001662 - South GT lot activation/startup - Cruise lobby activation/startup (two phases, first temporary facility followed by second phase permanent facility)
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From page 83... ...
- Garage entrances - Helices - Elevator lobbies - Sky bridge Employee Parking Team Leader: Adjust Employee Bus Routes/Hire Additional Drivers: Expense - Additional airline employees - Additional security employees - Additional concession employees Security Sub-committee Chair: Access Control System Team Leader: Issue new badges for staff to work at STEP Integration of existing badge system database with new ACS Re-issue badges for construction contractor employee identification system for remaining works after opening Vehicle permits for construction contractor and service vendors Contingency plan Maintenance procedures: Security Compliance Team Leader: Law Enforcement/Civil Aviation Entity Liaison - Orientation - Procedure revisions - Communications Perimeter Security, inspection for compliance with security regulations and approve Relocated AOA Access Gate - Booth design installation - Furniture - Equipment - Back-up power - Transfer TSA Certification of Airport Security Plan per 1542/1544 Computer Systems Maintenance - ACS - Badge system Transportation Security Agency (TSA) Team Leader: Pax Screening Screening Check Point Layout, TSA Approval Pending - Equipment procurement Baggage X-ray equipment Magnetometers Exit control equipment - Installation - Testing - Staffing Operational Coordination Communications - Radio - Telephone - Alarm TSA Video/CCTV Equipment Requirements Space Requirements Security Screeners Office Build-out Modify Airline Signage: Expense, to produce the signs 84
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From page 84... ...
Systems Team Leader: Software interface with BHS server Software interface with BSM server Software interface with Airline Reservations Systems Hardware Communications Links Airline Employee/Operator Training TSA Employee Parking TSA Equipment Late Delivery Alternative Planning
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From page 85... ...
- Gate assignment - Accounting (future) Public and Operational Displays Visual Paging, Interface between FIMS and Terminal-Wide Voice Paging Simulation Contingency Manufacturer/Supplier Technical Support, On-Site and Remote - Sign maintenance support - Provider support agreements Airport operating procedures manual Spare Parts Policy and Process Resource Assignment Consumable Management Training Airline Schedule Schedule Management System Team, Operations and Technology Coordination Asset Management Technology Migration/Transition Plan from existing to new systems C4 workstation Airline Coordination Blank Other Information Technologies Systems Team Leader: Aviation IT Infrastructure Supervisor, to be determined separate IT projects with inter-relationships: Systems Construction, planned to be bid for the infrastructure to end devices for systems that will run on the Operations LAN CUTE/BSM, planned to be developed through seeking quotations from the current vendor FIMS, planned to be an RFP Operations LAN, planned to be a procurement led by the IT department Interface with existing system.
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From page 86... ...
- Coordination with QWest for public telephones using airport cable and cross connects - Public TDD phones Courtesy Phones, To Be Determined, Technology would install and ALOB would operate Documentation. Diagrams and Cable Tracking Record, - Wire circuits coordination for assignment of wire circuits - Line assignments - Unit assignments Airline internal circuit assignments on airport cable Special Agency (TSA and FBI)
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