Preparing For the 2000 Census Interim Report II (1997) / Chapter Skim
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Administrative Records: Looking to the Future
Administrative Records: Looking to the Future
Pages 62-78
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From page 62... ...
; · to provide indirect responses for about 5 percent of the nonresponding households prior to nonresponse follow-up; · to augment the household rosters used in integrated coverage measurement interviews; and · to impute missing items on the long form. In parallel with the 2000 census activities, the Census Bureau planned to experiment with the development of a complete administrative records census in several sites.
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From page 63... ...
The Census Bureau may use the data only for statistical purposes and may release it only in a format that protects privacy and confidentiality. The Census Bureau enforces Title 13 very strictly, and it is the overriding reason that agencies that do not usually share information (such as the Internal Revenue Service and the Social Security Administration)
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From page 64... ...
Using only these nine administrative files in each test site, the Census Bureau conducted a second ("stage IT") evaluation of the data obtained from administrative records (Wurdeman, 19961~.
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From page 65... ...
For people identifying themselves as Hispanic, then, the race variable must be treated as missing or assigned the value "other." it appears that the Census Bureau may have done the latter, which would contribute to the measured disagreement between the constructed database and the census data collected at the test sites. Combining Files The multiple files were merged and sorted by household unit identifications to create a preliminary household file.
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From page 66... ...
Recommendation: The Census Bureau should build an administrative database that preserves the values of important variables from more than one source file to allow flexibility in evaluating alternative matching rules. Evaluation of the Administrative Data The Census Bureau's evaluation of the administrative records data included separate assessments of the quality of data reported in the individual source files and in the merged database.
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From page 67... ...
Without an accompanying explanation, these match rates may be misinterpreted as evidence of poor quality in the administrative records. Quality of the Inclividual Source Files To evaluate the quality of the short-form items on different source files, the Census Bureau matched person records from each source file to the census database in each of the test sites.
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From page 68... ...
If the addresses are good by all of these standards, one can then ask if they correctly identify the census day residences of the people with whom they are identified. The Census Bureau analyzed address data for the six major source files (Medicare, {RS tax returns, food stamps, voter registration, dnver's license, and school enrollment)
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From page 69... ...
Race and Hispanic Origin The Census Bureau examined both the presence of a race or Hispanic origin entry and how well it compared with what was reported in the census. Medicare files were the only Dies on which race and Hispanic origin were virtually always present (99 percent of the time at all three sites)
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From page 70... ...
We believe the Census Bureau should include this on its administrative records research agenda. Recommendation: The Census Bureau should give further review to the Social Secunly number match rates from the 1995 census {est.
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From page 71... ...
USES OF ADMINIfiTRATIVE RECORDS FOR 2000 Wig Be above discussion of the development of an administrative records database as background, we review the Census Bureau's progress on seven possible uses of admin~stradve records for the 2000 census. Master Address File Updating As Chapter 3 describes, the development of an up-to-date national address file Trough a lisdng operation that occurs in the year prior to the census has been replaced by Be maintenance of a continuously updated Master Address File (MAF)
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From page 72... ...
The Bureau's recently announced decision not to use administrative records for this purpose in the 2000 census has significant implications for the research agenda. To evaluate the potential for administrative records to be used to impute shortform items to nonresponding households prior to nonresponse follow-up enumeration, the Census Bureau matched the records from the administrative records database to the census data capture file in each site.
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From page 73... ...
To achieve this would require high match rates at the household level i4 It is difficult to reconcile this match rate for Louisiana to the very low match rates for the individual source files in that test site. Unless there is an error (perhaps in the rates for individual files)
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From page 74... ...
Recommendation: The Census Bureau should defer any research directed at predicting which a~ninistrative records are most likely to match census household records -- at least until the match rates between a~nin~strative records and census data are substantially Improved. Recommendation: The Census Bureau should {eke several steps to evaluate the potential contribution to an administrative records database of dependent data captured on {ax returns.
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From page 75... ...
More importantly, the Census Bureau can proceed with the 199S reevaluation while waiting for the 1996 community census data. Augmentation of Integrated Coverage Measurement Household Rosters The prospective use of administrative records as a source of roster names in the integrated coverage measurement interviews raises concerns about privacy and confidentiality that the Bureau has not fully addressed.
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From page 76... ...
These questions are important because if there is indeed any response bias, its effect will be multiplied by its occurrence in the integrated coverage measurement sample. Recommendation: The Census Bureau should address statistical measurement Issues, along with the privacy and confidentiality concerns, before committing to the use of a~nin~strative records to augment integrated coverage measurement household records for the 2000 census.
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From page 77... ...
The Census Bureau must also make certain that neither the content, structure, nor delivery dates of the administrative records needed for the 2000 census will change in ways that would invalidate the tested procedures or create excessive delays in file preparation. We cannot yet assess the planned application of administrative records to the enumeration of special population groups, which is being tested with data collected in the 1996 community census.
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From page 78... ...
We are skeptical for a number of reasons about the feasibility of using administrative records to augment the integrated coverage measurement household rosters and to impute missing long-form items. We are intrigued, however, by the prospective use of administrative records as a component of the estimation methodology for census nonrespondents who are not selected for nonresponse follow-up.
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